Energy Assistance Payments Coordinator

Community Teamwork Inc; Lowell (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

4 Weeks of Paid Time Off

Medical, Dental, and Vision Insurance

Tuition Reimbursement

Career Advancement and Professional 发展

5% 401K retirement contribution

Job summary

Community Teamwork Inc. in Lowell, MA is seeking a Payments Coordinator to process vendor and client payments for Energy and Fuel Programs, ensure accurate documentation, and maintain timely processing.

You will balance payments, respond to inquiries, and support audit-ready client records. The role requires 1-3 years in accounting/finance, strong organizational skills, and proficiency with basic computer software and data systems.

Qualifications

• 1-3 years’ experience in Accounting, Finance, Fiscal or Energy Conservation program administration required.
• High School or Equivalent
• Good organizational, interpersonal oral and written communication skills.
• Ability to work independently and as a team in a fast paced, detail oriented and environment.
• Proficient computer skills required in basic computer software and data collection systems.
• Night and weekend work may be required as needed.
• Sensitivity to needs of low income and elderly families required

Responsibilities

• Receive, verify, and enter detailed and accurate documentation for all applicant categories in order to process payments to vendors, clients and contractors in a timely manner as determined by program funding source.
• Ensure payments are processed, balanced and reported within the time frame established.
• Analyze and apply payments to specific invoices. May prepare, distribute, reconcile and monitor invoices, accounts receivable and accounts payable for energy conservation programs.
• Research and respond to internal and external inquiries on a variety of budget accounts receivable and payable issues.
• Answer calls and assist with questions regarding payments from both vendors and clients.
• Recruit and retain deliverable vendors and serve as their main contact. Maintain annual contracts with vendors, and ensure all information is up to date.
• Prepare and maintain detailed accurate client records (paper and database) for audit purposes.
• Follow all funding source protocols and/or regulations for processing client applications.
• Prepare and process weekly Fuel Assistance check runs ensuring that all payments are issued in accordance with regulations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Detail-oriented

Team player

Data entry

Education

High School or Equivalent

Tools

Data collection systems

Basic computer software

Job description

Community Teamwork Inc. in Lowell, MA is seeking a Payments Coordinator to process vendor and client payments for Energy and Fuel Programs, ensure accurate documentation, and maintain timely processing.

You will balance payments, respond to inquiries, and support audit-ready client records. The role requires 1-3 years in accounting/finance, strong organizational skills, and proficiency with basic computer software and data systems.