Energetic Full Time Scanner/Administrative Assistant

CASKEY MANDELL KARP & BLOCK LL; California (MO); On-site; USD 35,000 - 48,000; Full time

Job summary

CASKEY MANDELL KARP & BLOCK LL is seeking an energetic administrative support professional to assist a busy office. The role involves greeting visitors, handling calls, drafting and reviewing documents, and supporting administrative tasks across clients, banks, and government entities.

Reliable transportation and the ability to lift up to 50 lbs are required. Experience in a public accounting office is a plus but not required; overtime and weekend work will occur during tax season.

Qualifications

• Detail-oriented with ability to handle data entry and filing tasks.
• Ability to assist with various office tasks and errands.
• Strong interpersonal and teamwork abilities.

Responsibilities

• Greet visitors and assist office guests.
• Answer and transfer calls using a multi-line phone system.
• Draft and review correspondence/documents to clients, legal, banks, brokerage and Government Entities
• Correspond with clients and vendors
• Send and receive documents and packages using USPS, FedEx, Courier, etc.
• Manage supply ordering and various office needs
• Maintain cleanliness and professional appearance of the firm
• Assist others as needed with various tasks
• Must be resourceful, able to multitask, and work independently to fulfill duties and goals
• Must efficiently use Word, Excel, and Outlook
• Must be able to lift 50 lbs
• Overtime and weekend work during tax season

Skills

Interpersonal skills

Communication

Teamwork

Multitasking

Tools

Excel

Outlook

Word

Job description

Job Description

Job Description

We spend so much of our life at work, it should be a place where we are happy! We believe in the phrase, “service with a smile” and practice this on a daily basis.

Our growing Firm is looking for an energetic individual to help our busy office staff. If you are a driven individual, up for a challenge and seeking a company you can grow with and meet or can achieve the qualifications below, please submit your resume to our fantastic firm.

Responsibilities, Experience, Knowledge and Skills:

Looking for a detail-oriented person to scan documents, data entry for office files, light filing and errand running. May be asked to help with various office tasks such as cleaning various office areas, organizing and restocking supplies.

Reliable transportation is a must for running errands such as post office drop off or delivery of office documents.

Assist Administrative Team with the following Tasks:

• Greet visitors and assist office guests.
• Answer and transfer calls using a multi-line phone system.
• Draft and review various correspondence/documents to clients, legal, banks, brokerage and Government Entities
• Corresponds directly with clients and vendors
• Excellent interpersonal, communication, and teamwork skills.
• Send and receive documents and packages using USPS, FedEx, Courier, etc.
• Manage supply ordering and various office needs
• Maintain the cleanliness and professional appearance of the firm
• Maintained, researched and updated internal databases using Word and Excel
• Assist others as needed with various tasks
• Must be resourceful, able to multitask, and able to work relatively independently to fulfill assigned duties and achieve goals.
• Must be able to efficiently use common office software including Excel, Outlook, Word
• Must be able to lift 50 Lbs, ie. boxes of files to and from our storage for processing
• This position will require some overtime and weekend work will be during tax season
• Must have a good sense of humor
• Experience in a public accounting office is a plus, but not required