Employment Specialist

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of South Alabama’s Human Resources department is seeking an Employment Specialist to support recruitment, applicant tracking, salary and benefits information, and onboarding processes on the Main Campus.

The role involves partnering with departments, screening applicants, managing the applicant tracking system, conducting background checks, and generating reports using Banner HR/Payroll and Excel to inform staffing decisions.

Qualifications

• Bachelor’s degree in HR management or related field; equivalent combination of education and experience may be considered.

Responsibilities

• Partner with hiring departments to assist in the hiring process and ensure recruitment policies are followed.
• Assist in identifying qualified applicants.
• Track multiple job openings using an electronic applicant tracking system.
• Assist applicants and departments with applicant tracking system navigation.
• Verify application information with applicants via telephone.
• Provide benefits and salary information to applicants via telephone and email.
• Determine annual and hourly pay rates per salary policies.
• Complete I-9 and onboarding documents accurately and timely.
• Initiate and review background checks and onboarding processes.
• Review background checks for coaches, volunteers, and others outside standard hiring.
• Conduct internal reference checks.
• Prepare statistical and ad hoc reports from the ATS.
• Maintain and purge employment files per retention guidelines.
• Maintain employment information in Banner HR/Payroll.
• Serve as a resource on Staff Handbook, policies, posting, and benefits information.
• Participate in career fairs and committees as assigned.
• Maintain regular attendance and flexible hours when required.

Skills

Communication skills

Organizational skills

Teamwork

Education

Bachelor’s degree in human resources management or related field

Tools

Banner HR/Payroll

Job description

Bachelor’s degree in human resources management or a related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Human Resources department is seeking to hire an Employment Specialist.

Essential Functions

These are the job duties required of the position.

• Partners with hiring departments to assist in the hiring process and to ensure applicable recruitment policies and procedures are followed.
• Assists in identifying qualified applicants.
• Tracks multiple job openings using an electronic applicant tracking system.
• Assists applicants and departments with applicant tracking system navigation.
• Verifies application information with applicants via telephone.
• Provides benefits and salary information to internal and external applicants, and communicates with applicants by telephone and email to explain recruitment guidelines and related personnel policies and procedures.
• Determines annual and hourly pay rates in accordance with salary administration policies and practices.
• Ensures timely and accurate completion of I-9 forms and on-boarding documents.
• Initiates background checks through the applicant tracking system and reviews completed backgrounds checks.
• Assists in determining if temporary agency employees are cleared to work at the University of South Alabama by reviewing provided background check and reviewing internal HR records.
• Initiates background checks for coaches, volunteers, and other categories that are not hired through PeopleAdmin.
• Conducts internal reference checks.
• Prepares statistical and ad hoc reports utilizing the electronic application system.
• Maintains and purges paper and electronic position files following records retention guidelines.
• Maintains employment information in Banner HR/Payroll system.
• Serves as a resource to supervisors and employees by providing general information regarding the Staff Handbook, policies and procedures, job posting and application process, and benefits, to include but not limited to, time off programs, health insurance, retirement, educational, life insurance, long-term disability, FML , etc.
• Assists with special projects and initiatives as assigned, to include on-line research, revising HR webpages, conducting/participating in surveys, making presentations, and preparing special reports utilizing Banner and/or Excel.
• Participates in career fairs.
• Serves on various committees as assigned.
• Regular and prompt attendance.
• Ability to work schedule as defined and additional hours as required.
• Related duties as required.

Posting Information

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 11/06/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days

Working Days Monday - Friday

Working Hours

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location

Job Location Main Campus

Full-time or Part-Time

Full-time or Part-Time Full Time

Regular or Temporary

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment OpportunityInvestigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.