Accounting Data Specialist I

University of South Alabama; Mobile (AL); Vor Ort; USD 42.000 - 56.000; Vollzeit

Zusammenfassung

The University of South Alabama’s Central Utilities department seeks an Accounting Data Specialist I. Responsibilities include dual reporting to Central Utilities and Facilities Accounting, Kronos time entry, EPAFs, payroll input, invoice verification in Concur, and budget monitoring.

This is a full-time on-site role on the Mobile campus for candidates with a high school diploma and 3 years of related experience.

Qualifikationen

• High school diploma or equivalent and 3 years of financial reporting experience. An equivalent combination of education and experience may be considered.

Aufgaben

• Dual reporting to Central Utilities and Facilities Accounting for day-to-day finance functions.
• Backup support to Accounting Data Specialist I for Grounds and Maintenance.
• Updates employee time in Kronos.
• Verifies Kronos entries are ready for submission by Manager.
• Completes and submits reassigned labor forms for time charged to other departments or projects.
• Maintains documents in personnel and vendor files.
• Enters separation notices and completes EPAFs and Personnel Requisitions as needed.
• Submits timesheets for temporary employees and processes payroll related items.
• Verifies invoices and submits for payment through Concur; submits requisitions for purchase orders.
• Prints and assigns work orders from TMA; edits and closes with completion dates.
• Inputs new work orders and submits FUPLOAD to the Business Office for fund transfers.
• Acts as proxy for Concur reports and reviews monthly budget status reports.
• Maintains Property Control Forms for items to be sent to Property Department.

Ausbildung

High school diploma or equivalent

Jobbeschreibung

High school diploma or equivalent and three years of financial reporting experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s department of Central Utilities is seeking to hire an Accounting Data Specialist I. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

• Serves in a dual reporting role to the Central Utilities and Facilities Accounting departments for all day-to-day functions and finance/accounting functions.
• Serves in a backup capacity to the Accounting Data Specialist I positions for both Grounds and Maintenance.
• Updates employee time in Kronos.
• Verifies all entries in Kronos are ready for submission by Manager.
• Completes and submits reassigned labor forms for employee time that is chargeable to other departments or projects to payroll.
• Maintains appropriate documents in personnel files.
• Enters separation notices as required.
• Completes Electronic Personnel Action Forms (EPAFs) and Personnel Requisitions as needed.
• Completes new hire paperwork and submits to Risk Management.
• Completes and submits timesheets for temporary employees to appropriate agencies.
• Verifies invoices and submits for payment through Concur.
• Submits requisitions for purchase orders.
• Maintains documents in vendor files.
• Prints and assigns work orders from TMA to the appropriate staff.
• Edits and closes work orders with a completion date once work has been completed.
• Inputs new work orders as needed by the department.
• Submits FUPLOAD to Business Office for transfer of funds for expenses incurred by the department on behalf of other departments.
• Acts as proxy for Concur reports.
• Reviews monthly budget status reports.
• Enters Property Control Forms for items to be sent to Property Department.
• Maintains copies of bid contracts as related to the department.
• Prepares bid specifications to be submitted to purchasing.
• Answers telephone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 10/23/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days

Working Days Monday - Friday

Working Hours

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location

Job Location Main Campus

Full-time or Part-Time

Full-time or Part-Time Full Time

Regular or Temporary

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

Optional Documents

• Resume
• Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment OpportunityInvestigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.