Accounting Data Specialist I - 003652

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of South Alabama’s Central Utilities department is seeking an Accounting Data Specialist I to support day-to-day finance functions on Main Campus in Mobile, AL. The role reports to Central Utilities and Facilities Accounting and involves timekeeping, payroll-related forms, budgeting reviews, and invoice processing.

Ideal candidates have a high school diploma with three years of financial reporting experience.

Qualifications

• High school diploma or equivalent and three years of financial reporting experience.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Serves dual reporting role to Central Utilities and Facilities Accounting for daily finance functions.
• Backs up Accounting Data Specialist I roles for Grounds and Maintenance.
• Updates employee time in Kronos.
• Verifies Kronos entries are ready for submission by Manager.
• Completes and submits reassigned labor forms to payroll.
• Maintains documents in personnel files.
• Enters separation notices as required.
• Completes EPAFs and Personnel Requisitions as needed.
• Processes new hire paperwork and submits to Risk Management.
• Submits timesheets for temporary employees to agencies.
• Verifies invoices and submits for payment through Concur.
• Submits requisitions for purchase orders.
• Maintains documents in vendor files.
• Prints and assigns work orders from TMA to staff.
• Edits and closes work orders with completion date.
• Inputs new work orders as needed.
• Submits FUPLOAD for transfer of funds for expenses incurred by the department.
• Acts as proxy for Concur reports.
• Reviews monthly budget status reports.
• Enters Property Control Forms for items to be sent to Property Department.
• Maintains copies of bid contracts as related to the department.
• Prepares bid specifications to be submitted to purchasing.
• Answers telephone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.

Education

High school diploma or equivalent

Tools

Kronos

Concur

EPAFs

FUPLOAD

Job description

Posting Details

Position Information

• Position Number: 003652
• Position Title: Accounting Data Specialist I - 003652
• Division: Finance and Administration
• Department: 173740 - Central Utilities
• Minimum Qualifications: High school diploma or equivalent and three years of financial reporting experience. An equivalent combination of education and experience may be considered.
• Job Description Summary: The University of South Alabama’s department of Central Utilities is seeking to hire an Accounting Data Specialist I. Interested candidates should apply to be considered.

Essential Functions

• Serves in a dual reporting role to the Central Utilities and Facilities Accounting departments for all day-to-day functions and finance/accounting functions.
• Serves in a backup capacity to the Accounting Data Specialist I positions for both Grounds and Maintenance.
• Updates employee time in Kronos.
• Verifies all entries in Kronos are ready for submission by Manager.
• Completes and submits reassigned labor forms for employee time that is chargeable to other departments or projects to payroll.
• Maintains appropriate documents in personnel files.
• Enters separation notices as required.
• Completes Electronic Personnel Action Forms (EPAFs) and Personnel Requisitions as needed.
• Completes new hire paperwork and submits to Risk Management.
• Completes and submits timesheets for temporary employees to appropriate agencies.
• Verifies invoices and submits for payment through Concur.
• Submits requisitions for purchase orders.
• Maintains documents in vendor files.
• Prints and assigns work orders from TMA to the appropriate staff.
• Edits and closes work orders with a completion date once work has been completed.
• Inputs new work orders as needed by the department.
• Submits FUPLOAD to Business Office for transfer of funds for expenses incurred by the department on behalf of other departments.
• Acts as proxy for Concur reports.
• Reviews monthly budget status reports.
• Enters Property Control Forms for items to be sent to Property Department.
• Maintains copies of bid contracts as related to the department.
• Prepares bid specifications to be submitted to purchasing.
• Answers telephone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

• Number of Vacancies: 1
• Job Open Date: 10/23/2026
• Open Until Filled: Yes
• Working Days: Monday - Friday
• Working Hours: 8:00 a.m. - 5:00 p.m.
• Job Location: Main Campus
• Full-time or Part-Time: Full Time
• Regular or Temporary: Regular

Supplemental Questions

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Equal employment opportunity, including veterans and individuals with disabilities.

PI287951225