Employee-Owned Project Administrator

Sundt Construction; Lockhart (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Market-competitive salary (paid weekly

401K & Employee Stock Ownership Plan

Industry-leading health coverage

Flexible Time Off

Educational Assistance

Employee Assistance Program

Mental Health Program

Life and Disability Insurance

Job summary

Sundt Construction is seeking a Project Administrator to provide administrative and clerical support on construction projects. The role involves handling owner billings, sub payments, project close-out tasks, and maintaining essential project records and compliance documentation.

The position supports project teams, may supervise the Project Secretary, and collaborates with accounting on payables, receivables, and reporting.

Qualifications

• Two-year accounting degree or equivalent experience.
• Proficient with word processing and spreadsheet software.
• Proficient in Microsoft Office Suite.
• Strong organizational and administrative skills.

Responsibilities

• Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
• Assists with project close-out and generates/audits reports including equipment, labor, material, subcontractor committed, cost and job cost.
• Ensures all required compliance records (e.g., certified payroll, minority craft hiring goals, monthly utilization reports, daily manpower reports) are complete and audit-ready.
• Maintains and distributes Billing Status Report; tracks subcontracts/supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
• May supervise and train the Project Secretary and participate in the Individual Development Review for that employee.
• On remote projects, coordinates with Corporate Employment office on hiring guidelines, applicant logs, pre-employment drug tests, orientation, and separations.
• Performs and sets up subcontracts (work orders) in JOE and Prolog; maintains subcontract change orders and budget adjustments; processes pay applications after PM approval.
• Sets up and maintains standard project files: general correspondence/filing, subcontractor/purchase orders, vendor files, time sheets, and Prolog setup files.
• Ensures bulletin board postings comply with federal/state/local requirements and Sundt policies.
• Types and distributes project correspondence and coordinates payables/receivables with Accounting; may manage petty cash.

Skills

Good organizational skills

Word processing & spreadsheets

Microsoft Office Suite

Accounting basics

Education

Two-year accounting degree or equivalent

Job description

Sundt Construction is seeking a Project Administrator to provide administrative and clerical support on construction projects. The role involves handling owner billings, sub payments, project close-out tasks, and maintaining essential project records and compliance documentation.

The position supports project teams, may supervise the Project Secretary, and collaborates with accounting on payables, receivables, and reporting.