Project Administrator II - Fabrication

Sundt Construction; Vail (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Weekly pay

401K

Health coverage

Employee stock ownership

Educational assistance

Job summary

Sundt Construction in Arizona is seeking a Project Administrator II to provide administrative, clerical, and project support on 100% on-site assignments. You will interact with owners, architects, engineers, subcontractors, and suppliers, and may supervise a Project Secretary.

A minimum of two years in a similar role is required. Responsibilities include managing owner billings and subcontractor payments, tracking reports for audits, maintaining compliance records, and coordinating subcontracts

Qualifications

• Two-year accounting degree or equivalent.
• Proficiency with word processing and spreadsheets.
• Advanced Microsoft Office Suite skills.

Responsibilities

• Assist with owner billings and payments.
• Prepare close-out reports and audits.
• Maintain compliance records for audits.
• Set up subcontracts and payment applications.

Skills

Organizational skills

Microsoft Office

Communication skills

Education

Two-year accounting degree or equivalent

Tools

JOE

Prolog

Job description

As a 100% employee‑owned contractor, you’re not just hiring on at a company, you’re joining a culture. Every employee at Sundt is a co‑owner, working on a team that is deeply invested in their work—from apprentices to managers. Sundt focuses on building long‑term prosperity for our clients, communities, and employee‑owners while offering competitive pay, industry‑leading benefits, and opportunities for growth.

Job Summary

The Project Administrator II provides administrative, secretarial, and clerical support to the project, maintaining professional relationships with owners, architects, engineers, subcontractors, and suppliers. The role may supervise and train the Project Secretary and participate in the employee’s Individual Development Review. The position requires at least two years of experience in a similar role or experience on larger, complex projects. This position is 100 % on‑site and not eligible for remote or hybrid work, and is not eligible for visa sponsorship.

Key Responsibilities

• Assist with owner billings and coordinate receipt of owner funds and release of subcontractor payments.
• Assist with project close‑out as requested by the project team, perform duties per the close‑out checklist, and generate and audit reports (equipment, labor, material, subcontractor committed cost, and job cost).
• Ensure all compliance records (certified payroll, minority craft hiring goals, monthly utilization reports, daily manpower reports for all contractors) are completed timely and accurately for audit readiness.
• Maintain and distribute Billing Status Report, tracking executed subcontracts/supplements, insurance, bonds, pre‑liens, lien releases, and joint checks.
• Supervise and provide training for the Project Secretary; participate in the Individual Development Review.
• Coordinate hiring guidelines, applicant flow logs, pre‑employment drug tests, orientation, and separation for remote projects in partnership with Corporate Employment.
• Set up and log subcontracts (work orders) in JOE and Prolog, generate sub‑packages with job‑specific forms, manage subcontract change orders (supplements) and budget adjustments, process pay applications after the Project Manager’s approval, and maintain records in Prolog.
• Set up and maintain standard project files (general correspondence, subcontractor/purchase‑order agreements, vendor files, timesheets, Prolog company set‑up).
• Ensure full compliance of Bulletin Board postings with federal, state, and local regulations.
• Type and distribute project correspondence and coordinate all payables and receivables with Accounting; maintain and reconcile job‑site petty cash and other accounts as required.

Minimum Job Requirements

• Good organizational skills.
• Proficiency with word processing and spreadsheet software; advanced Microsoft Office Suite skills.
• Two‑year accounting degree or equivalent combination of business training and related experience.

Physical Requirements

• Occasional stooping, kneeling, or bending.
• Compliance with all safety standards and procedures.
• Frequent use of hands to grasp, lift, handle, carry, or feel objects.
• Frequent interaction with people and technology during a shift/workday.
• Occasional lifting, pushing, or pulling objects up to 50 lbs.
• Sitting, standing, or walking short distances for the entire shift/workday.
• Frequent use of telephone, computer systems, email, and other electronic devices to communicate with internal and external customers or vendors.

Benefits

• Market competitive salary (paid weekly)
• Bonus eligibility based on company, group, and individual performance
• Employee Stock Ownership Plan & 401 K
• Industry‑leading health coverage starting your first day
• Flexible Time Off (FTO)
• Medical, Health Savings, and Wellness credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace Wellness Programs
• Mental Health Program
• Life and Disability Insurance
• Employee‑Owner perks
• Educational Assistance
• Sundt Foundation – Charitable Employee‑Owner’s program

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees and/or applicants for employment and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information, or any other classification protected by applicable federal, state, or local laws.