Employee Experience Coordinator

HireTalent; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

HireTalent is seeking an Experience Coordinator for an onsite, San Francisco, CA office. You will help create an inclusive and energized workplace, coordinate office operations, and support catering, maintenance, and vendor relationships.

The role requires strong organizational and communication skills, 2+ years in similar roles, and proficiency with Google Workspace. This is a full-time, in-office position with collaboration across IT, HR, and leadership.

Qualifications

• Minimum 2 years in office coordination or a similar role.
• Strong organizational and communication skills.
• Proficiency with Google Workspace (Slides, Sheets, Docs).

Responsibilities

• Create an inclusive, sustainable, and dynamic workplace for office staff.
• Assist in in-office catering and food deliveries, including ordering, setup, invoicing review/submission.
• Manage tickets to resolve building maintenance issues, and handle emergencies promptly.
• Maintain relationships with landlords and vendors (janitorial, security, reception, plants) and internal partners (IT, HR, local leadership).
• Oversee room and desk scheduling through booking platforms.

Skills

Office coordination

Organizational skills

Communication

Problem solving

Google Workspace

Tools

Google Workspace

Job description

Our Client is a technology company building an online platform used by a large, engaged community. They're looking for an Experience Coordinator to keep their office running and to help shape a workplace where employees feel welcome, supported, and energized every day.

Location: Onsite, San Francisco, CA (in office 5 days per week)

What you'll do

• Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support.
• Assist in all in-office catering and food deliveries, including ordering, set up, take down and invoice review/submission.
• Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies.
• Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership.
• Oversee room and desk scheduling through our booking platforms

What you'll bring

• Minimum of two years of office coordination, administrative support or similar role
• Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
• Excellent verbal and written communication skills
• Ability to solve problems and ask clarifying questions to ensure understanding
• Google Suite experience such as Google Slides, Sheets, and Docs

Nice to have

• experience within a technology or startup environment strongly preferred
• Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus

If you're the person who keeps everything humming behind the scenes, let's talk.