Elite Litigation Secretary to Partners – Hybrid LA

Adams & Martin Group; California; Hybrid; USD 70.000 - 100.000; Vollzeit

Zusammenfassung

Adams & Martin Group, a premier firm in downtown Los Angeles, seeks an Executive Litigation Legal Secretary to support two senior Partners and two Of Counsel attorneys. The role requires meticulous organization, discretion, and strong experience with federal and state litigation, including e‑filings and trial prep.

The candidate will manage calendars and travel across time zones, draft sensitive correspondence, and coordinate with IT, Travel, and Office Services.

Qualifikationen

• 5+ years' experience supporting attorneys in a litigation-heavy executive assistant role, ideally in a law firm.
• Deep knowledge of state and federal court filing procedures.
• Proven experience juggling multiple attorney calendars and priorities.
• Proficiency in Microsoft Office, Zoom, Teams, and legal research tools like Westlaw.
• High level of professionalism, discretion, and client service orientation.
• Comfortable working in a hybrid schedule and supporting after-hours needs when required.

Aufgaben

• Provide executive-level legal administrative support for two Partners and two Of Counsel attorneys.
• Manage complex litigation support, including state, federal, and appellate e‑filings, trial preparation, and calendaring deadlines.
• Oversee heavy calendar and travel management across multiple time zones.
• Handle client contact and coordination, draft correspondence, and manage confidential matters with discretion.
• Assist with pleadings, depositions, scheduling, meeting preparation, and minute book maintenance.
• Coordinate with internal teams (IT, Travel, Office Services) and vendors.
• Track deliverables, prepare legal and corporate documents, and process time entries and expenses.
• Perform administrative tasks such as scanning, maintaining electronic and paper files, and supporting client meetings.
• Provide high-level executive support, including background prep, research, and sensitive communications.

Kenntnisse

Litigation support

Calendar management

Executive support

Discretion

Hybrid schedule

Tools

Microsoft Office

Zoom

Teams

Westlaw

Jobbeschreibung

Adams & Martin Group, a premier firm in downtown Los Angeles, seeks an Executive Litigation Legal Secretary to support two senior Partners and two Of Counsel attorneys. The role requires meticulous organization, discretion, and strong experience with federal and state litigation, including e‑filings and trial prep.

The candidate will manage calendars and travel across time zones, draft sensitive correspondence, and coordinate with IT, Travel, and Office Services.