Elite Executive & Personal Assistant to Renowned Author

Beacon Hill; New York (NY); On-site; USD 81,000 - 99,000; Full time

Job summary

Beacon Hill in New York, NY seeks an Executive/Personal Assistant to support a renowned Author/Historian. On-site role, M-F, 9:00–18:30, with flexibility.

The position manages household operations, travel, events, and research tasks, ensuring confidentiality and seamless coordination across time zones. Ideal candidates bring 3–5 years of high-level assistant experience, exceptional judgment, and a proactive, discreet, detail-focused mindset.

Qualifications

• Ideally 3–5 years of experience in a Personal Assistant, Executive Assistant, or Chief of Staff–style role, ideally supporting a principal, family, or household with multiple moving parts.
• A demonstrated track record of using initiative and sound judgment, not simply following instructions.
• Excellent organizational skills and the ability to manage multiple high-priority tasks simultaneously without dropping details.

Responsibilities

• Oversee household staff across two homes — scheduling, payroll, and benefits administration.
• Partner with the PA in the London home office to ensure continuity across time zones.
• Take initiative on errands, trip planning, and family scheduling, and manage travel arrangements.
• Deliver concierge-level support: personal shopping, car bookings, tickets, reservations, and tailoring.
• Coordinate shipping and installation of fine art and antiques from auction houses.
• Manage invoices and expense reporting with off-site bookkeepers.
• Handle medical, property, and automobile insurance claims from start to resolution.
• Plan and run local and international events with guest lists, menus, and florals.

Skills

Independent judgment

Proactive mindset

Ownership & follow-through

Discretion & professionalism

Multitasking & organizational skills

Communication skills

Calendar management

Travel planning

Tools

Google Suite

MS Office

Instagram

Twitter/X

Job description

Beacon Hill in New York, NY seeks an Executive/Personal Assistant to support a renowned Author/Historian. On-site role, M-F, 9:00–18:30, with flexibility.

The position manages household operations, travel, events, and research tasks, ensuring confidentiality and seamless coordination across time zones. Ideal candidates bring 3–5 years of high-level assistant experience, exceptional judgment, and a proactive, discreet, detail-focused mindset.