Executive Assistant (C-Suite)

ADARx Pharmaceuticals Inc.; San Diego (CA); On-site; USD 110,000 - 125,000; Full time

Benefits offered by this job

Equity-based compensation

Performance-based bonuses

401(k) with Company Match

Flexible Spending Account

Life Insurance

Employee Assistance Program

Employee Discounts

Paid Vacation

Paid Holidays

Paid Sick, Jury Duty, Bereavement

Job summary

ADARx Pharmaceuticals, Inc. is seeking an Executive Assistant to the C-Suite in San Diego.

The role provides high-level administrative and operational support to the Executive Leadership Team, manages the executive’s calendar, priorities, and day-to-day workflow, and coordinates travel, meetings, and confidential communications. The successful candidate will have 6+ years of executive assistant experience, ideally in biotechnology or pharma, and must handle sensitive information with discretion

Qualifications

• Minimum 6+ years of executive administrative support experience.
• Experience in biotechnology, pharmaceutical, healthcare, or life sciences industries strongly preferred.
• Experience supporting complex calendars and coordinating cross-functional teams.
• Familiarity with pharmaceutical or biotechnology company operations.

Responsibilities

• Provide high-level administrative and operational support to the CEO and other C-suite executives.
• Proactively manage complex calendars, priorities, and day-to-day workflow.
• Coordinate travel, visas, and expense reporting for executive leadership.
• Prepare and edit executive correspondence, presentations, and briefing materials.
• Attend select meetings to capture decisions, action items, and follow-ups.
• Maintain confidentiality and exercise judgment on sensitive information.

Skills

Executive support

Calendar management

Communication

Discretion

Tools

Microsoft Office

Video conferencing

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Administrative San Diego, CA, San Diego, CA, US

2 days ago Requisition ID: 1122

Salary Range: $110,000.00 To $125,000.00 Annually

Company Overview:

ADARx Pharmaceuticals, Inc., (the “Company” or “ADARx”) located in San Diego, is a clinical stage biotechnology company committed to turning cutting-edge science into life-saving therapeutics. ADARx has developed proprietary RNA targeting platforms and technology for silencing or editing target mRNA. ADARx has a growing pipeline of RNA targeting therapeutics for treating diseases across a range of therapeutic areas including genetic, cardiometabolic, complement-mediated diseases and central nervous system.

Role Description:

The Executive Assistant to the C-Suite provides high-level administrative and operational support to the Executive Leadership Team. This role requires exceptional organizational skills, discretion, and the ability to manage complex scheduling, communications, and priorities in a fast-paced pharmaceutical or biotechnology environment. The Executive Assistant serves as a key liaison across departments and with external stakeholders, ensuring efficient coordination of activities supporting clinical development, medical affairs, and executive initiatives.

• Executive Support
• Provide high-level administrative and operational support to one or more C-suite executives.
• Proactively manage the executive’s schedule, priorities, commitments, and day-to-day workflow.
• Anticipate the executive’s needs and proactively identify and resolve scheduling, logistical, and administrative issues.
• Serve as a professional and trusted point of contact for internal and external stakeholders.
• Manage sensitive and confidential information with the highest level of discretion and judgment.
• Monitor priorities and deadlines and ensure important commitments and follow-up items are addressed.
• Meeting & Project Coordination
• Manage complex, dynamic calendars, balancing internal meetings, external commitments, travel, and strategic priorities.
• Schedule and coordinate executive leadership meetings, Board meetings, investor meetings, and other high-priority engagements.
• Prepare meeting agendas, materials, presentations, and briefing documents as needed.
• Attend select meetings to capture key decisions, action items, and follow-ups.
• Track action items and ensure timely follow-through with appropriate stakeholders.
• Resolve scheduling conflicts and reprioritize commitments as business needs change.
• Travel & Expense Management
• Coordinate complex domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare comprehensive travel agendas and proactively manage changes or disruptions.
• Coordinate visas, meeting logistics, and other travel requirements when applicable.
• Prepare and reconcile executive expense reports in accordance with company policies.
• Executive Communications & Correspondence
• Draft, edit, proofread, and coordinate executive correspondence, communications, presentations, and other materials.
• Manage incoming and outgoing communications and appropriately prioritize matters requiring executive attention.
• Coordinate communications with internal leaders, Board members, investors, partners, vendors, and other external stakeholders.
• Exercise appropriate judgment regarding matters that should be handled independently versus escalated to the executive.
• Support preparation and logistics for Board of Directors meetings, including scheduling, meeting materials, presentations, and follow-up.
• Coordinate Executive Leadership Team meetings and other senior leadership forums.
• Maintain calendars and key deadlines related to Board and executive activities.
• Support preparation of presentations, briefing materials, and meeting books.
• Maintain appropriate confidentiality regarding Board, executive, financial, personnel, and strategic information.

Essential Physical Characteristics:

Reasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.

Qualifications:

• Minimum 6+ years of executive administrative support experience, supporting senior leadership (VP, SVP, or C-suite).
• Experience in biotechnology, pharmaceutical, healthcare, or life sciences industries strongly preferred.
• Experience supporting complex calendars and coordinating cross-functional teams.
• Familiarity with pharmaceutical or biotechnology company operations.
• Experience coordinating large meetings, advisory boards, or scientific conferences.

Required Key Attributes:

• Exceptional organizational and time management skills with strong attention to detail.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• High level of professionalism and discretion when handling confidential information.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and virtual meeting platforms.
• Ability to work independently while maintaining strong collaboration with cross-functional teams.

Compensation:

• This is a full-time position, Monday-Friday, occasional overtime.
• Pay is commensurate with experience.
• Equity-based compensation
• Performance-based bonuses
• 401(k) with Company Match
• Flexible Spending Account
• Life Insurance
• Employee Assistance Program
• Employee Discounts
• Paid Vacation
• Paid Holidays
• Paid Sick, Jury Duty, Bereavement

Work Authorization:

• United States (Required)
• As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check.

ADARx Pharmaceuticals is an EEO employer committed to an exciting, diverse, and enriching work environment. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Disclosure Statement:

• The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
• Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.
• The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual target bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, type and length of experience within the industry, and other job-related factors permitted by law.
• Total Compensation includes base salary; benefits: medical, vision, and dental insurance; life insurance; 401(k) matching program; paid time off; paid holidays; Employee Assistance Program; and other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including but not limited to cash bonuses.
• Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current NAI employee who was conditionally offered the position.