Executive Assistant

Atrium Staffing LLC; Cambridge (MA); Hybrid; USD 69,000 - 83,000; Part time

Benefits offered by this job

Atrium Care Package

Healthcare plans

Discount programs

Paid time off

Job summary

Atrium Staffing LLC is seeking an experienced Executive Assistant for our biotechnology client in Cambridge, MA. This temporary, part-time role supports two C-suite executives and requires a proactive, polished approach with discretion.

The six-month assignment averages ~20 hours per week, largely remote with occasional on-site needs, and a $50–$60 hourly rate. The role emphasizes calendar management, travel coordination, and high-level administrative support.

Qualifications

• Several years of executive assistant experience supporting C-suite or senior leaders.
• Experience supporting executives in biotech, life sciences, or similar corporate environments.
• Strong organizational, communication, and prioritization skills.

Responsibilities

• Provide high-level administrative support to two CSOs.
• Manage complex calendars and meeting coordination.
• Coordinate internal and external meetings with senior stakeholders.
• Assist with travel arrangements and meeting logistics.
• Partner with the existing EA to ensure seamless executive coverage.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Executive support

Biotech/Life sciences experience

Discretion & confidentiality

Proactive & detail-oriented

Travel coordination

Job description

Client Overview:

Our client is a biotechnology company focused on developing innovative medicines through research and drug discovery. Our client is seeking an experienced, polished Executive Assistant to provide temporary, part-time support to two C-suite executives: the Chief Scientific Officer and Chief Medical Officer.

Salary/Hourly Rate:

$50/hr - 60/hr

Position Overview:

The Executive Assistant will partner closely with the company's existing Executive Assistant to manage busy executive schedules, coordinate internal and external meetings, and provide high-level administrative support. The ideal candidate is seasoned, proactive, and comfortable supporting senior leadership in a fast-paced biotech environment. This is a six-month assignment working approximately 20 hours per week, primarily remotely with occasional on-site needs.

Responsibilities of the Executive Assistant:

• Provide high-level administrative support to the Chief Scientific Officer and Chief Medical Officer.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate internal and external meetings with senior stakeholders.
• Assist with travel arrangements, meeting logistics, and related preparation.
• Partner with the existing EA to ensure seamless executive coverage and administrative support.
• Manage competing priorities and anticipate executive needs.
• Handle confidential information with discretion and professionalism.
• Provide additional administrative support and assist with special projects as needed.

Required Experience/Skills for the Executive Assistant:

• Several years of Executive Assistant experience supporting C-suite or senior-level executives.
• Experience supporting executives in biotech, life sciences, or another corporate environment.
• Experience managing complex calendars and coordinating internal/external meetings.
• Strong organizational, communication, and prioritization skills.
• Ability to work independently and anticipate executive needs.
• Professional, polished, proactive, and detail-oriented.
• Comfortable working in a fast-paced, changing environment.
• Flexible and dependable, with the ability to work a 20-hour schedule.

Preferred Experience/Skills for the Executive Assistant:

• Experience supporting multiple senior executives simultaneously.
• Experience coordinating domestic and international travel.
• Previous experience in a lean organization or growing company.

Education Requirements:

• None required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3