C Level Executive Assistant

Live Nation Entertainment Inc; Beverly Hills (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Live Nation Entertainment in Beverly Hills, CA is seeking an experienced executive assistant to support C-level leadership. Responsibilities include calendar management, travel arrangements, gatekeeping, data handling, and confidential communications to keep executives running efficiently.

Candidates should have 5+ years supporting high-level executives, superb organization, discretion, and strong Mac and Microsoft Office skills.

Qualifications

• 5+ years providing C level executive support
• Detail oriented with a Double Check, Triple Check mindset
• Excellent written and verbal communication
• Strong organization and time management skills
• Discretion and confidentiality in handling information
• Proficient with Mac and MS Office suite
• Ability to manage demanding calendars and travel

Responsibilities

• Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
• Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
• Serve as gatekeeper with calls
• Manage software tools and solutions to improve efficiency
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Ordering offices supplies, including gifts
• Greet and direct guests within the office
• Complete monthly expense reports
• Gather, enter and/or update data in records and databases
• Establish and maintain files and records of the executive

Skills

Executive support

Calendar management

Gatekeeping

Travel coordination

Discretion

Mac proficiency

Microsoft Office

Communication

Tools

Mac OS

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Live Nation Entertainment is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, Live Nation Media & Sponsorship and Artist Nation Management. Ticketmaster is the global event ticketing leader with nearly 455 million tickets sold, over 145,000 events ticketed and more than 12,000 clients in 21 countries. Live Nation Concerts has become the single largest provider of live entertainment in the world producing nearly 23,000 shows annually for over 2,700 artists in 33 countries. Artist Nation Management is one of the world’s leading artist management companies, representing approximately 280 artists. These businesses power Live Nation Media & Sponsorship to deliver music marketing programs across 750 brands enabling advertisers to tap into the 59 million fans Live Nation Entertainment delivers annually through its live event and digital platforms. For additional information, visit www.livenationentertainment.com

Job Description

Responsibilities:

• Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
• Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
• Serve as gatekeeper with calls
• Manage software tools and solutions to improve efficiency
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Ordering offices supplies, including gifts
• Greet and direct guests within the office
• Complete monthly expense reports
• Gather, enter and/or update data in records and databases
• Establish and maintain files and records of the executive

Qualifications

• 5+ years of experience providing C Level executive-level support
• Detail Oriented: Must possess and maintain the sharp philosophy of “Double Check, Triple Check” with any and all tasks
• Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal
• Attitude: “anything & everything is possible” attitude, positive thinker, forward thinker, “don’t take no for an answer” philosophy, strong-will mentality, motivation to succeed
• Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.
• Excellent written and verbal communication skills
• Ability to identify and anticipate needs, while staying on top of priorities
• Good organization and time management skills
• Flexibility and adaptability to juggle a range of different tasks
• Discretion and an understanding of confidentiality
• Proficient in technology, Word & Excel, email programs
• Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices

You must:

• Must have the mindset that no task is too big or too small
• Operate with the utmost in discretion and confidentiality
• Possess a high level of maturity, courtesy, patience, and self-confidence
• Be able to answer emails on weekends and evenings

Additional Information

All your information will be kept confidential according to EEO guidelines.