Elementary School Secretary & Records Specialist

Big Spring ISD; Big Spring (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Big Spring ISD in Big Spring, Texas seeks an Elementary Campus Secretary for the 5th & 6th Grade Campus. The role supports the principal and faculty with confidential administrative tasks, student records, attendance, and communications.

Applicants must have at least three years of secretarial experience, strong organizational and interpersonal skills, and the ability to adapt to changing tasks. This full-time on-site position follows district safety procedures.

Qualifications

• Three years of secretarial experience.
• Strong organizational skills.
• Effective communication and interpersonal skills.

Responsibilities

• Prepare campus communications, forms, reports, and purchase orders following district standards.
• Maintain daily attendance log and records for substitutes; process leave requests and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file reports and student records as required.
• Receive calls, take reliable messages, and route to staff.
• Assist students, teachers, and parents; schedule meetings and maintain calendar for principal.
• Prepare cash deposits for activity accounts; manage check registers and ledgers.
• Assist with budget preparation and maintain expenditure records; process purchase orders and store supplies.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and documents.
• Administer medication to students and notify parents of illness during nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Monitor the work of campus secretaries and clerical staff.

Skills

Secretarial experience

Organizational skills

Communication

Interpersonal skills

Job description

Big Spring ISD in Big Spring, Texas seeks an Elementary Campus Secretary for the 5th & 6th Grade Campus. The role supports the principal and faculty with confidential administrative tasks, student records, attendance, and communications.

Applicants must have at least three years of secretarial experience, strong organizational and interpersonal skills, and the ability to adapt to changing tasks. This full-time on-site position follows district safety procedures.