Elementary Campus Secretary

Big Spring ISD; Big Spring (TX); Vor Ort; USD 30.000 - 42.000; Vollzeit

Zusammenfassung

Big Spring ISD in Big Spring, Texas seeks an Elementary Campus Secretary for the 5th & 6th Grade Campus. The role supports the principal and faculty with confidential administrative tasks, student records, attendance, and communications.

Applicants must have at least three years of secretarial experience, strong organizational and interpersonal skills, and the ability to adapt to changing tasks. This full-time on-site position follows district safety procedures.

Qualifikationen

• Three years of secretarial experience.
• Strong organizational skills.
• Effective communication and interpersonal skills.

Aufgaben

• Prepare campus communications, forms, reports, and purchase orders following district standards.
• Maintain daily attendance log and records for substitutes; process leave requests and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file reports and student records as required.
• Receive calls, take reliable messages, and route to staff.
• Assist students, teachers, and parents; schedule meetings and maintain calendar for principal.
• Prepare cash deposits for activity accounts; manage check registers and ledgers.
• Assist with budget preparation and maintain expenditure records; process purchase orders and store supplies.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and documents.
• Administer medication to students and notify parents of illness during nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Monitor the work of campus secretaries and clerical staff.

Kenntnisse

Secretarial experience

Organizational skills

Communication

Interpersonal skills

Jobbeschreibung

Elementary Campus Secretary

Big Spring ISD Big Spring Intermediate 5th & 6th Grade Campus - Big Spring, Texas Open in Google Maps

This job is also posted in Region 18 Education Service Center Consortium

Job Details

Job ID: 5983033
Application Deadline: Posted until filled
Posted: Nov 05, 2026 2:07 AM (UTC)

Job Description

Job Description:
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Experience:
3 years secretarial experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

1.Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

2.Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

3.Maintain school calendar of events.

4.Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

5 Receive incoming calls, take reliable messages, and route to appropriate staff.

6.Assist students, teachers, and parents as needed.

7.Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

8.Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

9.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

10. Maintain inventory of fixed assets, equipment, and supplies.

Other

11.Assist with planning, preparation, and setup of faculty meetings and campus activities.

12. Sort, distribute, or deliver mail and other documents.
13.Administer medication to students, check temperatures, and notify parents of student illness innurse's absence.
14. Maintain confidentiality.
15. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Contact Information:
Patsy Sanchez
Principal,Big Spring Intermediate School
432-264-4121

Position Type: Full-time
Job Categories:

Support Staff > Secretary

Contact Information

• Gina Wells , HR
• 708 E 11th Place
• Big Spring, Texas 79728
• Phone: [phone]
• Email: [e-mail]