Academics & Assessment Administrative Specialist

Big Spring Independent School District; Big Spring (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

Big Spring Independent School District is seeking an administrative assistant to organize and manage routine activities within the central administrative office and provide clerical support to the director or department head.

The role requires strong keyboarding, data entry, word processing, and file maintenance skills, with experience in spreadsheets and databases, and the ability to prioritize multiple tasks while communicating effectively with staff.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing, and file maintenance.
• Ability to develop spreadsheets and databases; prioritize workflow; multi-task.
• 3 years secretarial experience.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Other
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Databases

Prioritization

Multi-tasking

Communication

Education

High school diploma or GED

Tools

Spreadsheet software

Database software

Word processing software

Email client

Job description

Big Spring Independent School District is seeking an administrative assistant to organize and manage routine activities within the central administrative office and provide clerical support to the director or department head.

The role requires strong keyboarding, data entry, word processing, and file maintenance skills, with experience in spreadsheets and databases, and the ability to prioritize multiple tasks while communicating effectively with staff.