Elementary School Office Administrator

Waco ISD; Waco (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Waco ISD seeks an experienced Secretary for an Elementary School to ensure smooth operation of the campus administrative office and provide clerical support to staff.

The role requires proficiency in typing, word processing, file maintenance, and strong organizational and communication abilities, with 1–2 years of secretarial experience, preferably in public education. The position is nonexempt and at-will.

Qualifications

• Proficient typing, word processing, and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
• Knowledge of basic accounting principles.

Responsibilities

• Prepare and make cash deposits for activity accounts and balance banking records.
• Assist the campus administrator with budgeting and data entry for campus budgets.
• Prepare and process purchase orders and distribute supplies as needed.
• Monitor SEMS and manage leave requests and reports according to deadlines.
• Process personnel time records and payroll-related activities as needed.
• Assist with student registration, enrollment, and withdrawal processes.
• Prepare correspondence, forms, schedules, and reports for distribution to parents and staff.
• Maintain school calendar, coordinate meetings, and oversee campus activities.
• Maintain and organize physical and computerized files including student records and logs.
• Submit maintenance work orders for campus facilities.

Skills

Typing

Word processing

File maintenance

Organizational skills

Communication skills

Interpersonal skills

PC skills

Education

High school diploma or GED

Tools

Macintosh

Dell computers

Job description

Waco ISD seeks an experienced Secretary for an Elementary School to ensure smooth operation of the campus administrative office and provide clerical support to staff.

The role requires proficiency in typing, word processing, file maintenance, and strong organizational and communication abilities, with 1–2 years of secretarial experience, preferably in public education. The position is nonexempt and at-will.