Secretary - Elementary

Applitrack; Alabama; On-site; USD 17,000 - 25,000; Full time

Job summary

Waco Independent School District seeks a Secretary - Elementary School to ensure efficient operation of the campus administrative office and provide clerical support for staff. The role requires a high school diploma, proficient typing, and strong organizational skills; you will handle budgeting support, scheduling, student enrollment processing, and communication with parents.

Candidates should have 1–2 years of secretarial experience and be comfortable with basic accounting and office

Qualifications

• Requires a high school diploma or GED.
• Proficient typing, word processing, and file maintenance skills.
• Strong organizational, communication, and interpersonal abilities.
• Ability to use PC-based software to develop spreadsheets and databases.
• Familiarity with basic accounting concepts.

Responsibilities

• Prepare and process cash deposits for activity accounts and balance banking records.
• Assist campus administrator with budget prep and data entry for budgets.
• Process purchase orders and distribute supplies as needed.
• Monitor SEMS, handle leave requests and reports for central office.
• Maintain staff time records and payroll-related tasks as directed.
• Assist with student registration and enrollment management.
• Prepare correspondence, forms, and reports for parents and staff using computer or typewriter.
• Maintain calendar, coordinate meetings and campus activities.

Skills

Typing

Word processing

File maintenance

Organizational skills

Interpersonal/communication

Basic accounting

Education

High school diploma or GED

Tools

Macintosh computers

Dell computers

Office software

Job description

• Position Type:
  Paraprofessional/Support Staff/ Secretary - Elem. Campus
• Date Posted:
  9/25/2026
• Location:
  Hillcrest PDS

Job Title

Secretary - Elementary School

Wage/Hour Status

Nonexempt/At-Will

Reports To

Principal

Pay Grade/Days

203/226

Dept./School

Assigned Campus

Date Revised

January 2012

Primary Purpose

Ensure efficient operation of campus administrative office and provide clerical services for school’s administrative staff.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience

One to two years secretarial experience, preferably in public education environment

Major Responsibilities and Duties

• Prepare and make cash deposits for activity account(s). May be responsible for the maintenance of activity checkbook(s) and the balancing of banking account(s).
• Assist campus administrator with campus budget preparations. May be responsible for data entry into system to manage campus budgets. Prepare transfers as needed and directed.
• Prepare and process purchase orders and F16s and distribution of received supplies, as needed.
• Monitor Substitute Employee Management System (SEMS), prepare and process leave requests and reports and submit to central office according to established deadlines.
• Monitor and process personnel time records including leave requests for staff. Compile information and submit to central office according to established deadlines. May be responsible for pickup and delivery of payroll.
• Assist campus administration with registration management. May be responsible for enrolling and withdrawing students throughout the school year.
• Prepare written correspondence for distribution to parents, forms, teacher schedules, or reports, including worker's compensation, using personal computer or typewriter.
• Assist with the maintenance of school calendar, coordination of meetings, and campus activities.
• Maintain physical and computerized files including mailing lists, student records and files, volunteer and visitor logs, and office communication.
• Prepare and submit maintenance work orders for campus as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Perform other duties as assigned.

Equipment used

Macintosh and Dell computers, updated software, typewriter, calculator, printer, copier, shredder, and fax machine.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress, hectic pace, and work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Working in office environment and with diverse community groups.

Note

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Non Discrimination Statement

The Waco Independent School District (District) as an equal opportunity educational provider and employer does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or genetic information in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as well as Board policy not to discriminate in such a manner.
For information or complaints regarding compliance with the nondiscrimination requirements of Title IX, contact Waco ISD Executive Director of Human Resources at 254-755-9473 and/or Waco ISD Director of Athletics, at 254-745-2250. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact Waco ISD Executive Director of Human Resources at 254-755-9473. For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 or the Rehabilitation Act of 1973, as amended, contact Waco ISD Section 504 Coordinator at 254-755-9473 o