Secretary - Elementary

wacoisd; Waco (TX); On-site; USD 28,000 - 40,000; Full time

Job summary

Waco ISD is seeking a dedicated Secretary for an Elementary School to ensure smooth operation of the campus administrative office and to provide clerical support to the school's administrative staff.

The role requires strong typing, word processing, and file maintenance skills, along with excellent organizational and interpersonal abilities to interact with students, families, and staff.

Qualifications

• High school diploma or GED.
• One to two years secretarial experience, preferably in public education environment.
• Proficient typing, word processing, and file maintenance skills.

Responsibilities

• Prepare and process purchase orders and distributions of supplies.
• Assist campus administrator with budget preparations and data entry.
• Prepare written correspondence and maintain calendars and records.
• Receive calls, relay messages, and assist students, staff, and parents as needed.
• Maintain confidentiality and support campus operations.

Skills

Typing

Word processing

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Computer literacy

Basic accounting

Education

High school diploma or GED

Tools

Microsoft Excel

Databases

Job description

Secretary - Elementary

wacoisd Waco ISD - Waco, Texas Open in Google Maps

This job is also posted in ESC Region 12

Job Details

Job ID: 5941019

Application Deadline: Posted until filled

Posted: Sep 26, 2026 2:00 AM (UTC)

Job Description

Job Title: Secretary - Elementary School

Wage/Hour Status:Nonexempt/At-Will

Reports To:Principal

Pay Grade/Days:203/226

Dept./School:Assigned Campus

Date Revised:January 2012

Primary Purpose

Ensure efficient operation of campus administrative office and provide clerical services for school’s administrative staff.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience

One to two years secretarial experience, preferably in public education environment

Major Responsibilities and Duties

1. Prepare and make cash deposits for activity account(s). May be responsible for the maintenance of activity checkbook(s) and the balancing of banking account(s).
2. Assist campus administrator with campus budget preparations. May be responsible for data entry into system to manage campus budgets. Prepare transfers as needed and directed.
3. Prepare and process purchase orders and F16s and distribution of received supplies, as needed.
4. Monitor Substitute Employee Management System (SEMS), prepare and process leave requests and reports and submit to central office according to established deadlines.
5. Monitor and process personnel time records including leave requests for staff. Compile information and submit to central office according to established deadlines. May be responsible for pickup and delivery of payroll.
6. Assist campus administration with registration management. May be responsible for enrolling and withdrawing students throughout the school year.
7. Prepare written correspondence for distribution to parents, forms, teacher schedules, or reports, including worker's compensation, using personal computer or typewriter.
8. Assist with the maintenance of school calendar, coordination of meetings, and campus activities.
9. Maintain physical and computerized files including mailing lists, student records and files, volunteer and visitor logs, and office communication.
10. Prepare and submit maintenance work orders for campus as needed.
11. Receive incoming calls, take reliable messages, and route to appropriate staff.
12. Assist students, teachers, and parents as needed.
13. Sort, distribute, or deliver mail and other documents.
14. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
15. Maintain confidentiality.
16. Perform other duties as assigned.

Equipment used

Macintosh and Dell computers, updated software, typewriter, calculator, printer, copier, shredder, and fax machine.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress, hectic pace, and work with frequent interruptions. Repetitive hand motions; prolonged use of computer. Working in office environment and with diverse community groups.

Note

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Non Discrimination Statement

The Waco Independent School District (District) as an equal opportunity educational provider and employer does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or genetic information in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as well as Board policy not to discriminate in such a manner.

For information or complaints regarding compliance with the nondiscrimination requirements of Title IX, contact Waco ISD Executive Director of Human Resources at 254-755-9473 and/or Waco ISD Director of Athletics, at 254-745-2250. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact Waco ISD Executive Director of Human Resources at 254-755-9473. For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 or the Rehabilitation Act of 1973, as amended, contact Waco ISD Section 504 Coordinator at 254-755-9473.

Position Type

Full-time

Job Categories

Support Staff > Secretary

Contact Information

• Elesa Maimbourg , Human Resources Coordinator
• P.O. Box 27
• Waco, Texas 76703
• Phone: [phone]
• Email: [e-mail]