Elementary Principal Administrative Assistant (2025-2026 School Year)

Lockhart Independent School District; Texas; On-site; USD 32,000 - 42,000; Full time

Job summary

Lockhart Independent School District is seeking an experienced administrative assistant to support the elementary school office. The role focuses on records, reports, correspondence, and frontline clerical duties for campus staff.

Ideal candidates will have strong word processing, organizational and interpersonal skills, plus the ability to manage calendars, attendance logs and basic accounting records. Bilingual ability is a plus but not required.

Qualifications

• High school diploma or GED required.
• Proficient in word processing and file maintenance.
• Strong organizational, communication, and interpersonal skills.
• Ability to use computer software to create spreadsheets and databases.
• Knowledge of basic accounting principles.
• Bilingual preferred, but not required.

Responsibilities

• Prepare written correspondence, forms, schedules or reports using a computer.
• Prepare instructional materials, meeting agendas and reports for campus leadership.
• Maintain daily attendance logs and substitute records.
• Monitor and process personnel time records and leave requests.
• Maintain school calendar and grade books.
• Coordinate grading, transcripts, and enrollment activities.
• Assist counselors with enrollment, withdrawals and transfers.
• Assist with budget preparation and inventory control.

Skills

Word processing

File maintenance

Organizational skills

Communication skills

Interpersonal skills

Spreadsheet development

Database management

Basic accounting

Bilingual

Education

High school diploma or GED

Job description

The Lockhart ISD Mission

The mission of Lockhart Independent School District is to cultivate innovative learners and empower bold leaders who are prepared for a future yet to be imagined.

Lockhart’s Leaders

Across Lockhart ISD, each of our leaders are guided by three core themes embodied in our leadership definition and their corresponding behaviors:

1. Having aLock“heart” for Peoplewhich is focused on developing one's relational capacity;
2. Unlocking Potentialwhich is centered on the development and empowerment of both the self and others; and,
3. BeingLocked on Excellencewhich means that every person will have a relentless pursuit for results

Primary Purpose:

Ensure efficient operation of the elementary school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient in word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and

do word processing

Knowledge of basic accounting principles

Bilingual preferred, but not necessary to apply

Experience:

One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
5. Maintain school calendar of events.
6. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
7. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
8. Coordinate grading process, including processing of scan sheets, verification and corrections of grades, and printing and distribution of report cards.
9. Process and transmits requests for student information, including student transcripts for colleges and universities.
10. Assist counselors with the enrollment, withdraws, and transfer of students and process applicable records.
11. Assist campus administration and counselors with the preparation of reports and student data information.

Reception and Phones

1. Schedule meetings and appointments and maintain calendar for principal.
2. Assist students, teachers, and parents as needed.
3. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
2. Update handbooks, policy manuals, and other documents as assigned

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
2. Prepare and process purchase orders.
3. Receive, store, and issue supplies and equipment.
4. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
5. Assist with coordination of faculty meetings and campus activities.
6. Assist with campus budget preparation.
7. Maintain inventory of fixed assets, equipment, and supplies.

Other

1. Sort, distribute, or deliver mail and other documents.
2. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
3. Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Personal computer and peripherals; standard instructional equipment

Posture:Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion:Frequent walking

Lifting:Regular light lifting and carrying (less than 15 pounds); may lift and move textbooks and classroom equipment

Environment:Work inside, may work outside; regular exposure to noise

Mental Demands:Maintain emotional control under stress; work prolonged or irregular hours

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.