Campus Secretary/Elementary

Conroe Independent School District; Conroe (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Conroe Independent School District seeks a Campus Secretary at Campbell Elementary to ensure efficient school office operations and provide clerical services to staff. The role covers records, budgeting, scheduling, and communications, supporting students, teachers, and families.

You will manage attendance, invoices, purchasing, and calendar coordination while maintaining confidentiality and professional standards in a busy elementary environment.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, and word processing.
• Ability to develop spreadsheets and databases using PC software.
• Strong organizational, communication, and interpersonal skills.
• Ability to multi-task and prioritize workflow for supervisor/department.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the principal and staff.
• Maintain files, reports, and documents; update handbooks and policy manuals.
• Manage school calendar, attendance logs, and substitute records.
• Handle routine bookkeeping and purchase orders; process deposits and activity accounts.
• Order and inventory office supplies and equipment; answer phones and route messages.
• Schedule appointments, arrange travel, and coordinate meetings for campus activities.
• Receive and distribute mail; assist students, teachers, and parents; maintain confidentiality.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Databases

Organizational skills

Communication skills

Interpersonal skills

Basic math

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Database software

Job description

JOB STATUS

OPEN

POSTING DATE

11/03/2026

CLOSING DATE

11/16/2026 04:00 PM

POSTING NUMBER

055484

LOCATION

Campbell Elementary - 139

POSITION TITLE

Campus Secretary/Elementary

JOB DESCRIPTION

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

DUTIES and RESPONSIBILITIES

• Prepare correspondence, forms, reports, manuals, and presentations for the principal and other staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Update handbooks, policy manuals, and other documents as assigned.
• Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Maintain school calendar of events.
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Prepare and make cash deposits for activity accounts(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Order and maintain inventory of office supplies and program equipment.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for appropriate staff.
• Make meeting arrangements for campus activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to staff.
• Assist students, teachers, and parents as needed.
• Maintain confidentiality of information.
• Other duties as assigned.

EXPERIENCE

• One to three years secretarial experience

QUALIFICATIONS

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases and word processing documents
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective organizational, communication, and interpersonal skills
• Basic math skills

CONTACT INFORMATION

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

GROUP / GRADE

K-6

SALARY

Pay Grade AS-5 - Minimum hourly rate - $18.75