Electronic Billing Specialist - 259538

Medix™; Atlanta (GA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

No overtime mandate

Contract-to-hire path

Growth through major software projects

Job summary

Medix in Atlanta, GA is seeking a detail-oriented Specialized Legal E-Billing Specialist to lead front-end submissions, audit verifications, and resolve invoice rejections across multiple client e-billing portals. This on-site role offers standard business hours with flexible lunch and shift options, and a long-term contract-to-hire path within a compassionate legal firm.

The position emphasizes accuracy, portal management, and proactive communication to ensure compliant submissions and timely

Qualifications

• Experience managing digital workflows and electronic invoice submissions.
• Meticulous attention to accuracy over speed.
• Demonstrated experience with electronic billing systems and error/rejection resolution.

Responsibilities

• Manage client-facing invoice submissions across 1-2 e-billing platforms.
• Pre-submission auditing to ensure compliance with guidelines.
• Audit invoices against active client budgets and approvals.
• Credentialing and mapping of timekeepers in client portals.
• Cross-reference rate cards with portal rates to find discrepancies.
• Troubleshoot and resolve submissions rejections across 35+ portals.

Skills

Digital workflows

Attention to detail

E-billing systems

Job description

Job Title: Specialized Legal E-Billing Specialist

Location: Atlanta, GA (On-Site - Business Casual)

Schedule: Standard Business Hours (Flexible shifts: 8:00 AM - 5:00 PM, 8:00 AM - 4:30 PM, or 8:30 AM - 5:00 PM | Flexible 30/60-min lunch)

Pay Rate: $28.00 - $30.00/hour (DOE)

Position Overview

We are seeking a detail-oriented Legal E-Billing Specialist to join a supportive, collaborative legal environment. In this role, you will lead the front-end submission, audit verification, and proactively resolve invoice rejections across specialized client e-billing web portals.

This is an exciting, long-term opportunity to join a compassionate firm during a key growth phase, offering incredible work-life balance and the opportunity to contribute directly through an upcoming major enterprise software conversion.

Key Responsibilities & Day-to-Day

• Portal Management & Submissions: Manage client-facing invoice submissions across 1-2 dedicated e-billing platforms (e.g., T360/TimeMetrix 360, Legal X, Collaborati, CounselLink, Passport, Legal Tracker, eBillingHub, etc.).
• Pre-Submission Auditing: Systematically review unsubmitted billing entries and cross-check client billing compliance guidelines prior to digital submission.
• Budget Verification: Audit invoice files to confirm active, approved client budgets are on file.
• Timekeeper Credentialing: Ensure working timekeepers (attorneys/paralegals) are credentialed, properly mapped, and approved within the client portal.
• Rate Auditing: Cross-reference rate cards to identify discrepancies between internal bill rates and agreed-upon client portal rates.
• Error & Rejection Resolution: Proactively troubleshoot, audit, and resolve submission rejections or file errors across 35+ client-designated web portals.

Qualifications & Background

Required Skills:

• Proven experience managing digital workflows and electronic invoice submissions.
• Meticulous attention to detail and accuracy over speed.
• Demonstrated experience with electronic billing systems and error/rejection resolution.

Preferred Skills & Backgrounds:

• Primary: Experience in legal e-billing portals (e.g., T360, Legal X, Collaborati, CounselLink, Passport, Legal Tracker, Acuity ELM, SimpleLegal, eBillingHub).
• Secondary: Backgrounds in Banking, Corporate Tax, Accounting/Auditing, or Insurance managing complex client portal billing.
• Tertiary: High-performing Revenue Cycle / Medical Billers with heavy volume experience, strong analytical aptitude, and rapid adaptability.

Key Attributes for Success

• Accuracy First: Prioritizes thorough auditing and precision over sheer speed.
• Calm Under Pressure: Ability to remain focused and adaptable during peak, high-volume Q4 billing cycles.
• Strong Communication: Proactive in voicing portal updates, rate discrepancies, or compliance issues to leadership.

Why You'll Love This Role

• Great Culture: Join a compassionate, non-hierarchical firm environment that prioritizes team well-being.
• Work-Life Balance: Standard daytime hours with no mandated overtime.
• Long-Term Growth: Long-term contract-to-hire path leading into major system projects and enterprise software conversions.
• Supportive Leadership: Highly supportive management team dedicated to your training and success.