Electrical Admin & Scheduling Coordinator

Ace Hardware Corporation; Upper Darby, Northern (Delaware County, KY); Hybrid; USD 32,000 - 37,000; Full time

Benefits offered by this job

401(k) matching

Health coverage

Paid time off

Career growth opportunities

Job summary

Ace Hardware Home Services, Inc. in Upper Darby, PA, is seeking an Administrative Assistant to help keep the office organized and support field electricians and project managers.

The role involves handling phone and email inquiries, scheduling, invoicing, payroll prep, filing, and coordinating with suppliers and inspectors. The ideal candidate has 1–2 years of administrative experience, proficiency with Office 365 and Google Workspace, and a willingness to work collaboratively in a fast-paced

Qualifications

• 1–2 years' experience with administrative work required.
• Prior experience with home services preferred (Electrical a plus).
• Prior experience with dispatching technicians preferred.
• Microsoft Office 365 and Google Workspace experience required.
• ServiceTitan experience preferred.

Responsibilities

• Answer phone calls and respond to emails.
• Schedule appointments and service calls for electricians; organize daily work schedules.
• Greet customers at the office and manage front-desk activities.
• Follow up with clients regarding estimates, invoices or service updates.
• Coordinate with suppliers, subcontractors and inspectors.
• Track job progress and update project timelines.
• Maintain filing systems, both physical and digital.
• Assist with invoicing and billing clients; process timesheets and payroll prep.
• Track expenses and assist with petty cash or card reconciliations.
• Help prepare bids or proposals for electrical jobs.
• Handle permits, inspections, and safety documentation.

Skills

2 years administrative

problem-solving

project management

team player

dependable

Tools

Microsoft Office 365

Google Workspace

ServiceTitan

Job description

Ace Hardware Home Services, Inc. in Upper Darby, PA, is seeking an Administrative Assistant to help keep the office organized and support field electricians and project managers.

The role involves handling phone and email inquiries, scheduling, invoicing, payroll prep, filing, and coordinating with suppliers and inspectors. The ideal candidate has 1–2 years of administrative experience, proficiency with Office 365 and Google Workspace, and a willingness to work collaboratively in a fast-paced