Electrical Administrative Assistant

Alexandria Electric, LLC; Alexandria (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

Alexandria Electric, LLC is seeking an Electrical Administrative Assistant to join our Alexandria, VA office. This role provides comprehensive administrative support to our electrical department, helping keep projects on track and clients satisfied.

The position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. You will interact with customers, technicians, and management daily, ensuring smooth operations and excellent service.

Qualifications

• Strong typing and computer skills.
• Basic knowledge of accounting principles.
• Excellent attention to detail and organizational abilities.
• Effective problem-solving.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Friendly, professional demeanor with strong communication skills.
• Ability to learn new programs and processes quickly.
• Previous administrative or office experience preferred.

Responsibilities

• Answer and direct incoming phone calls in a professional and friendly manner.
• Schedule service appointments and coordinate job assignments for technicians.
• Perform data entry and maintain accurate records using company software.
• Assist with basic accounting tasks, including invoicing, payments, and expense tracking using XERO.
• Prepare and type correspondence, reports, and other documents as needed.
• Maintain organized files and ensure information is up to date.
• Provide excellent customer service and resolve issues promptly and effectively.
• Learn and adapt to new software programs and office systems.

Skills

Typing

Accounting basics

Attention to detail

Problem solving

Multitasking

Communication

Learning new software

Administrative experience

Education

High school diploma or equivalent

Tools

XERO

Job description

Job Summary

We are seeking a dynamic and highly organized Electrical Administrative Assistant to join our team! This vital role involves providing comprehensive administrative support to our electrical department, ensuring smooth office operations, efficient communication, and excellent customer service. The ideal candidate will be energetic, detail-oriented, and possess strong office management skills to help keep our projects on track and our clients satisfied. If you thrive in a fast-paced environment and enjoy multitasking with a positive attitude, this opportunity is perfect for you!

Responsibilities

• Answer and direct incoming phone calls in a professional and friendly manner
• Schedule service appointments and coordinate job assignments for technicians
• Perform data entry and maintain accurate records using company software
• Assist with basic accounting tasks, including invoicing, payments, and expense tracking using XERO
• Prepare and type correspondence, reports, and other documents as needed
• Maintain organized files and ensure information is up to date
• Provide excellent customer service and resolve issues promptly and effectively
• Learn and adapt to new software programs and office systems

Qualifications

• Strong typing and computer skills
• Basic knowledge of accounting principles
• Excellent attention to detail and organizational abilities
• Effective problem-solving
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail
• Friendly, professional demeanor with strong communication skills
• Ability to learn new programs and processes quickly
• Previous administrative or office experience preferred

Work Environment

This position is based in the Alexandria Electric office in the Belle View shopping center and involves regular interaction with customers, technicians, and management. A positive attitude and commitment to teamwork are essential.

Join us as an Electrical Administrative Assistant and be part of a vibrant team dedicated to excellence! Your organizational talents will help drive our projects forward while delivering outstanding support to clients and colleagues alike. We value your energy, professionalism, and commitment to creating a seamless office environment.