Election Staffing Coordinator

Montgomery County Pennsylvania; Norristown (Montgomery County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player seeks a dedicated Election Staffing Coordinator to manage and support poll worker initiatives. This role involves data management, communication with election personnel, and leading training sessions. The ideal candidate will have strong organizational and interpersonal skills, ensuring smooth operations during election processes. If you thrive in a dynamic environment and are passionate about civic engagement, this position offers an exciting opportunity to make a significant impact in your community. Join a team committed to excellence and support the democratic process effectively.

Qualifications

• High school diploma or equivalent is required.
• Proficiency in Microsoft Office tools is essential.
• Strong data entry and communication skills are necessary.

Responsibilities

• Coordinate staffing for elections and maintain accurate records.
• Lead training sessions and assist in recruiting efforts.
• Respond to communications from election personnel and volunteers.

Skills

Data Entry

Interpersonal Communication

Microsoft Word

Microsoft Excel

Typing Skills

Organization

Attention to Detail

Professional Demeanor

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

SUMMARY

The Election Staffing Coordinator is responsible for data input and maintenance in various systems, supporting poll worker initiatives, and responding to all inbound communication related to Staffing for Election Day and other Election Processes. The ideal candidate will be knowledgeable about laws pertaining to Election Officers and understand how they become Elected and/or appointed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Possess a clear understanding of the roles and responsibilities of all personnel needed for each election, including Judges of Election, Inspectors, Clerks, Machine Operators, Student Poll Workers, Constables, Ballot Canvassers, Tabulators, and Poll Watchers.
2. Utilize approved software to maintain accurate records of Election Personnel, Volunteers, and Election Day Schedules.
3. Have a basic understanding of the Commonwealth's Voter Registration System to verify the registration status of volunteers and Poll Watchers.
4. Respond promptly to inbound communications via phone, email, and online forms from new and current personnel.
5. Assist the Project Manager during recruiting and training events.
6. Lead classroom-style, hands-on training sessions for all roles.
7. Collaborate with the Project Manager to improve training materials and procedures.
8. Execute the prescribed Communication Schedule.
9. Process paysheets post-election to ensure timely payment of Election Personnel.
10. Lead the Student Poll Worker Program.
11. Work with the Election Personnel Manager to identify additional recruiting opportunities.
12. Assist other teams within Voter Services as needed.
13. Willingness to work evenings, weekends, and overtime as required.
14. Perform other duties as assigned.

QUALIFICATION REQUIREMENTS

Candidates must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

• High school diploma or equivalent.
• Proficiency with Microsoft Word, Excel, Mail Merge, and labels.
• Strong data entry and typing skills.
• Excellent interpersonal, oral, and written communication skills.
• Accurate, well-organized, and detail-oriented.
• Ability to work calmly under pressure.
• Excellent telephone skills.
• Professional demeanor at all times.

PHYSICAL DEMANDS

Regularly required to stand, walk, sit, talk, and hear. Occasionally use hands to handle objects, reach, stoop, kneel, crouch, or crawl. May need to lift/move up to 25 pounds. Vision requirements include close, distance, color, and depth perception.

WORK ENVIRONMENT

The work environment is usually moderate in noise level. Reasonable accommodations are available for individuals with disabilities.