Election Staffing Coordinator

Montgomery County (PA); Norristown (Montgomery County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Election Staffing Coordinator to manage data input and support poll worker initiatives. This role involves maintaining accurate records, responding to communications, and leading training sessions for election personnel. The ideal candidate will have strong communication and organizational skills, proficiency in Microsoft WORD and EXCEL, and a keen attention to detail. Join a dynamic team committed to ensuring smooth election processes and making a difference in your community. If you are organized, detail-oriented, and ready to work in a collaborative environment, this opportunity is perfect for you.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft WORD and EXCEL is essential.
• Excellent communication and organizational skills are needed.

Responsibilities

• Responsible for data input and maintenance for election staffing.
• Lead training sessions and assist with recruiting events.
• Respond to communications from volunteers and personnel.

Skills

Data Entry

Communication Skills

Organizational Skills

Proficiency in Microsoft WORD

Proficiency in Microsoft EXCEL

Typing Skills

Interpersonal Skills

Education

High School Diploma or Equivalency

Tools

Microsoft WORD

Microsoft EXCEL

Job description

The Election Staffing Coordinator is responsible for data input and maintenance in various systems, supporting poll worker initiatives, and responding to all inbound communication related to all manner of Staffing for Election Day and all other Election Processes. The ideal candidate will be knowledgeable in laws pertaining to Election Officers and understand how they become Elected &/or appointed.

1. Possess a clear understanding of the roles and responsibilities of all personnel needed for each election, which includes Judges of Election, Majority Inspectors, Minority Inspectors, Clerks, Machine Operators, Student Poll Workers, Elected Constables, Election Day/Appointed Constables, Ballot Canvassers, Tabulators, and Poll Watchers.
2. Utilize approved software to maintain accurate records of all Election Personnel, Volunteers & Election Day Schedules.
3. Possess a basic understanding of the Commonwealth’s Voter Registration System to be able to verify the Voter Registration status of volunteers & Poll Watchers.
4. Respond to all inbound communications via phone, email, and online form submissions from new volunteers and current personnel in a timely manner.
5. Assist Project Manager during recruiting & training events.
6. Lead classroom style, hands-on training sessions for all roles.
7. Collaborate with Project Manager to optimize training materials to improve procedures/adherence across all positions.
8. Execute prescribed Communication Schedule.
9. Process paysheets post-election to ensure all Election Personnel are paid in a timely manner.
10. Lead Student Poll Worker Program.
11. Collaborate with Election Personnel Manager to discover additional recruiting opportunities.
12. Demonstrate willingness to assist other teams within Voter Services as needed.
13. Willing & able to work evenings/weekends/overtime as needed.
14. Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High school diploma or equivalency.
2. Proficiency with Microsoft WORD, EXCEL, Mail merge and labels.
3. Proficient in data entry and typing skills.
4. Excellent inter-personal, oral and written communication skills.
5. Must be accurate, well organized and detail oriented.
6. Must be able to work calmly and productively under pressure.
7. Must have excellent telephone skills.
8. Must project a professional demeanor at all times.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually moderate.