Election & Records Specialist — Town Clerk Support

Grafton; Grafton (MA); On-site; USD 52,000 - 69,000; Full time

Job summary

The Town of Grafton is seeking a full-time Assistant Town Clerk. Under the Town Clerk’s direction, the role supports the operations of the Town Clerk’s Office in accordance with Massachusetts law, regulations, bylaws, and policies.

Responsibilities include assisting with elections, processing vital records, handling Public Records Requests, licensing, and maintaining official records. The position requires an Associate Degree and 3–5 years of related experience, or equivalent, with a 35-hour

Qualifications

• Associate Degree and 3-5 years of related experience, or any equivalent combination of education, training, certification, and experience.
• 35-hour per-week position (full-time).
• Salary range: $52,430.00-$68,780.00 DOQ.

Responsibilities

• Assist with administration of elections and related activities, including census, voter registration, absentee ballots, ballot preparation, and certification of nomination papers.
• Process and record all vital records in physical and electronic formats.
• Handle Public Records Requests and ensure timely fulfillment.
• Provide customer service in person, by phone and email.
• Issue state licenses and permits, including marriage, business, renewals, and dog licenses.
• Maintain records of appointments/resignations of Town Officials; ensure compliance with Open Meeting and campaign finance laws.
• Record minutes for Town Meetings and Board of Registrar Meetings.
• Prepare postage for outgoing mail and sort incoming mail.
• Act as Town Clerk in their absence.

Education

Associate's Degree

Job description

The Town of Grafton is seeking a full-time Assistant Town Clerk. Under the Town Clerk’s direction, the role supports the operations of the Town Clerk’s Office in accordance with Massachusetts law, regulations, bylaws, and policies.

Responsibilities include assisting with elections, processing vital records, handling Public Records Requests, licensing, and maintaining official records. The position requires an Associate Degree and 3–5 years of related experience, or equivalent, with a 35-hour