Assistant Town Clerk

Grafton; Grafton (MA); Sur place; USD 52 000 - 69 000; Plein temps

Résumé du poste

The Town of Grafton is seeking a full-time Assistant Town Clerk. Under the Town Clerk’s direction, the role supports the operations of the Town Clerk’s Office in accordance with Massachusetts law, regulations, bylaws, and policies.

Responsibilities include assisting with elections, processing vital records, handling Public Records Requests, licensing, and maintaining official records. The position requires an Associate Degree and 3–5 years of related experience, or equivalent, with a 35-hour

Qualifications

• Associate Degree and 3-5 years of related experience, or any equivalent combination of education, training, certification, and experience.
• 35-hour per-week position (full-time).
• Salary range: $52,430.00-$68,780.00 DOQ.

Responsabilités

• Assist with administration of elections and related activities, including census, voter registration, absentee ballots, ballot preparation, and certification of nomination papers.
• Process and record all vital records in physical and electronic formats.
• Handle Public Records Requests and ensure timely fulfillment.
• Provide customer service in person, by phone and email.
• Issue state licenses and permits, including marriage, business, renewals, and dog licenses.
• Maintain records of appointments/resignations of Town Officials; ensure compliance with Open Meeting and campaign finance laws.
• Record minutes for Town Meetings and Board of Registrar Meetings.
• Prepare postage for outgoing mail and sort incoming mail.
• Act as Town Clerk in their absence.

Formation

Associate's Degree

Description du poste

Job Opportunities

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The Town of Grafton is accepting applications for the full-time position of Assistant Town Clerk. Under the general direction of the Town Clerk, this position is responsible for supporting the operations of the Town Clerk’s Office in accordance with Massachusetts General Laws, applicable state and federal regulations, Town bylaws, and policies.

Responsibilities for this position include, but are not limited to:

• Assist with the administration of elections and election related activities, including the annual census, voter registration, absentee ballots, ballot preparation, maintain voter equipment, and assisting with the certification of nomination papers and initiative petitions;
• Process and record all vital records in physical and electronic formats;
• Handle all Public Records Requests and ensure they are fulfilled in a timely manner;
• Provide efficient customer service in person and via phone and email;
• Issue state license and permits, including marriage license, business licenses and renewals, and dog licenses;
• Assist in maintaining records of appointments and resignations of all Town Officials, maintains responsibility for compliance with State Open Meeting Law and Conflict of Interest Law by posting public meetings, and issues and maintains campaign finance forms to ensure compliance with State campaign finance laws
• Record minutes for Spring and Fall Town Meetings, and Board of Registrar Meetings;
• Prepares postage on all outgoing mail, and sort incoming mail;
• Assuming the statutory power and duties of the Town Clerk in their absence.

Qualifications for this position include an Associates Degree and 3-5 years of related experience, or any equivalent combination of education, training, certification, and experience. This is a 35-hour per-week position with a salary range of $52,430.00-$68,780.00 DOQ.

The successful applicant must have the ability to manage multiple tasks while working independently to meet deadlines. Strong attention to detail in written and oral communication is essential. Candidates must be able to work as part of a team, and be knowledgeable on all applicable State and Local regulations.

The Town of Grafton is an Equal Opportunity Employer.