Front Desk & Office Operations Coordinator

US Diversity Job Search; Indianapolis (IN); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill is seeking an Office Assistant in Indianapolis to be the welcoming first point of contact for clients, visitors, and vendors. You will handle calls, messages, mail, and office logistics, ensuring a professional environment and smooth operations.

The role requires 2+ years in office coordination or administrative support, strong communication skills, and proficiency with MS Office. Experience in professional services is a plus, with opportunities to support leadership and staff across

Qualifications

• 2+ years of experience in office coordination, reception, or administrative support.
• Experience in professional services is preferred.
• Strong customer service and communication skills.
• Excellent organizational abilities and attention to detail.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams.

Responsibilities

• Serve as the first point of contact for clients, visitors, and vendors.
• Answer, direct calls, take messages, and respond to inquiries.
• Receive, sort, and prepare mail and deliveries.
• Coordinate courier services and shipping.
• Manage office supplies and facility needs.
• Support onboarding logistics and events.
• Assist with vendor invoices and payment coordination.

Skills

Customer service

Interpersonal skills

Organizational skills

Communication skills

Problem solving

Multitasking

Tools

Microsoft Office

Job description

Beacon Hill is seeking an Office Assistant in Indianapolis to be the welcoming first point of contact for clients, visitors, and vendors. You will handle calls, messages, mail, and office logistics, ensuring a professional environment and smooth operations.

The role requires 2+ years in office coordination or administrative support, strong communication skills, and proficiency with MS Office. Experience in professional services is a plus, with opportunities to support leadership and staff across