Efficient Office Assistant: Schedule & Admin Support

Ultimate Staffing; Costa Mesa (CA); On-site; USD 30,000 - 32,000; Part time

Job summary

Ultimate Staffing Services is seeking an Office Assistant to join their client's team in Irvine, California. This contract role supports daily operations, coordinates schedules, and prepares reports. The ideal candidate has office experience, strong organization, and excellent communication.

Proficiency in Microsoft Office is required, and the ability to work independently or as part of a team is valued. Responsibilities include handling inquiries, coordinating with teams, managing meetings, and

Qualifications

• Previous experience in an administrative or operational support role is preferred.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team.

Responsibilities

• Assisting in daily operations and ensuring smooth workflow within the department.
• Coordinating with different teams to facilitate communication and operational efficiency.
• Managing schedules, appointments, and meetings for the management team.
• Preparing reports, documentation, and presentations as required by the management.
• Handling inquiries and providing necessary information to both internal and external stakeholders.

Skills

Organizational skills

Communication

Interpersonal skills

Multitasking

Tools

Microsoft Office

Job description

Ultimate Staffing Services is seeking an Office Assistant to join their client's team in Irvine, California. This contract role supports daily operations, coordinates schedules, and prepares reports. The ideal candidate has office experience, strong organization, and excellent communication.

Proficiency in Microsoft Office is required, and the ability to work independently or as part of a team is valued. Responsibilities include handling inquiries, coordinating with teams, managing meetings, and