Efficient Admin Assistant - Calendar & Docs Pro

Addison Group; Oklahoma; On-site; USD 32,000 - 46,000; Full time

Job summary

Addison Group in Oklahoma City seeks a dependable Administrative Assistant to provide comprehensive administrative and clerical support to a fast-paced team. The role emphasizes detail-oriented, professional handling of multiple priorities with a focus on customer service.

The candidate should have a high school diploma, prior administrative experience, and strong proficiency in Microsoft Office. Excellent organizational skills and professional communication are essential for success.

Qualifications

• High school diploma or equivalent required; additional education is a plus.
• Previous administrative assistant, office assistant, receptionist, or related experience preferred.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Professional and customer-focused attitude.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Provide general administrative support to management and staff.
• Schedule meetings, appointments, and maintain calendars.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain and organize electronic and physical filing systems.
• Enter and update information in company systems and databases.
• Assist with data entry, copying, scanning, and document preparation.
• Order and maintain office supplies.
• Coordinate meetings and assist with company events as needed.
• Receive and distribute mail and other correspondence.
• Greet visitors and provide professional customer service.
• Assist with special projects and other duties as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Confidentiality

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Addison Group in Oklahoma City seeks a dependable Administrative Assistant to provide comprehensive administrative and clerical support to a fast-paced team. The role emphasizes detail-oriented, professional handling of multiple priorities with a focus on customer service.

The candidate should have a high school diploma, prior administrative experience, and strong proficiency in Microsoft Office. Excellent organizational skills and professional communication are essential for success.