Administrative Assistant

Addison Group; Oklahoma City (OK); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A staffing and recruiting agency in Oklahoma City is seeking an experienced Administrative Assistant to provide high-level support to leadership. Responsibilities include managing schedules, preparing documents, handling confidential information, and coordinating logistics for meetings. The ideal candidate should have strong organizational skills and experience in a fast-paced environment. This full-time role offers a competitive salary and benefits.

Qualifications

• 5+ years of administrative support experience.
• Excellent written and verbal communication skills.
• Ability to work independently and prioritize tasks.

Responsibilities

• Manage and maintain leadership schedules.
• Prepare, proofread, and edit correspondence.
• Handle confidential information professionally.
• Coordinate logistics for meetings and events.

Skills

Organizational skills

Attention to detail

Communication skills

Discretion

Proficiency in Microsoft Office Suite

Time management

Education

Associate or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

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This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $55,000.00/yr

Direct message the job poster from Addison Group

The Administrative Assistant provides high-level administrative support to executives, departments, or teams. This role requires excellent organizational skills, attention to detail, discretion, and the ability to handle multiple priorities efficiently. The ideal candidate is proactive, resourceful, and capable of working in a fast-paced, dynamic environment.

Responsibilities:

• Manage and maintain leadership schedules, including meetings, appointments, travel arrangements, and calendar coordination.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, and materials preparation.
• Monitor and manage incoming communications (emails, calls, and mail); respond or redirect as appropriate.
• Maintain filing systems, both electronic and physical.
• Support budget tracking and expense reporting using tools like Excel or expense management software.
• Assist with onboarding of new staff and coordination with HR or IT as needed.
• Liaise with internal departments and external stakeholders on behalf of the executive or team.
• Perform other administrative tasks or special projects as assigned.

Qualifications:

• Associate or Bachelor’s degree in Business Administration or related field preferred.
• 5+ years of administrative support experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work independently and prioritize tasks.
• High level of discretion and integrity when handling sensitive information.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Customer Service

• Industries

  Staffing and Recruiting

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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