Education Programs Lead — Events & Operations

School of Medicine; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

School of Medicine in Palo Alto is seeking an Education Program Coordinator to provide administrative and operational support with limited supervision. The role may involve leading other administrative staff and coordinating complex conferences, seminars, and events.

Responsibilities include calendar management, travel arrangements, drafting documents, budgeting, vendor coordination, and ensuring timely production of materials for courses and reports.

Qualifications

• 4 years of administrative experience or equivalent.
• Event and conference planning experience preferred.
• Ability to manage budgets and coordinate vendors.

Responsibilities

• Prioritize tasks and resolve administrative problems on behalf of supervisor.
• Plan and manage complex conferences, seminars, and events within budget with vendors.
• Draft documents and reports; edit content for presentations, handouts, grants.
• Schedule calendars; arrange travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software.
• Manage financial transactions, budgets, and vendor selection.
• Coordinate maintenance, office moves or renovations.
• Supervise staff or students; assign workloads and provide performance input.

Skills

Event planning

Budget management

Coordination

Education

High school diploma

Tools

Microsoft Office

Job description

School of Medicine in Palo Alto is seeking an Education Program Coordinator to provide administrative and operational support with limited supervision. The role may involve leading other administrative staff and coordinating complex conferences, seminars, and events.

Responsibilities include calendar management, travel arrangements, drafting documents, budgeting, vendor coordination, and ensuring timely production of materials for courses and reports.