Education Programs Coordinator: Event & Admin Lead

Stanford University; Palo Alto (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Professional development

Job summary

Stanford University is seeking an Education Program Coordinator in the Ophthalmology Department. The role provides administrative and operational support with limited supervision and may lead other administrative staff. The position emphasizes event planning, budgeting, scheduling, and liaison with vendors in a high-demand academic setting.

The role requires a high school diploma with four years of administrative experience and desirable event coordination experience.

Qualifications

• 1-2 years of event and/or conference planning experience.
• Prior wet lab coordination is a plus.
• High school diploma and four years of administrative experience.

Responsibilities

• Act on behalf of supervisor to set priorities and resolve administrative problems.
• Schedule and operate complex conferences, seminars, and events with vendors and budgets.
• Draft documents and correspondence for presentations, course handouts, grants, and reports; edit and fact-check.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using appropriate software.
• Oversee financial transactions, budget statements, and vendor selection.
• Coordinate office moves or minor renovations and supervise staff or students as needed.

Skills

Event planning

Scheduling

Budget coordination

Vendor coordination

Team supervision

Communication

Education

High school diploma

Job description

Stanford University is seeking an Education Program Coordinator in the Ophthalmology Department. The role provides administrative and operational support with limited supervision and may lead other administrative staff. The position emphasizes event planning, budgeting, scheduling, and liaison with vendors in a high-demand academic setting.

The role requires a high school diploma with four years of administrative experience and desirable event coordination experience.