Education Program Coordinator: Lead Educational Events

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Stanford University School of Medicine's Department of Ophthalmology is seeking an Education Program Coordinator to provide administrative or operational support with limited supervision, and may lead other administrative staff.

The role involves scheduling complex conferences and events, coordinating with vendors, preparing presentations and reports, managing calendars and travel, and handling budgets and financial transactions within sponsor policies.

Qualifications

• High school diploma plus four years of administrative experience.
• Experience with scheduling, event planning, and travel arrangements.
• Ability to manage budgets and process financial transactions.
• Strong written and verbal communication skills.
• Proficiency with standard office software.

Responsibilities

• Establish priorities and resolve administrative problems on behalf of supervisor.
• Plan and coordinate conferences, seminars, and events including vendor coordination and budgeting.
• Prepare documents and reports; edit material for presentations and grants.
• Schedule calendars, travel, and calendar conflicts; arrange travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software.
• Process financial transactions and monitor budgets; assist with equipment requests and vendor selection.
• Coordinate maintenance services and office moves.
• Supervise staff and student workers, assign workloads, provide deadlines and feedback.

Skills

Advanced computer skills

Follow-through / reliability

Organizational skills

Verbal communication

Written communication

Customer service

Multitasking

Initiative

Judgment

Education

High school diploma

Job description

Stanford University School of Medicine's Department of Ophthalmology is seeking an Education Program Coordinator to provide administrative or operational support with limited supervision, and may lead other administrative staff.

The role involves scheduling complex conferences and events, coordinating with vendors, preparing presentations and reports, managing calendars and travel, and handling budgets and financial transactions within sponsor policies.