Education Program Coordinator

Stanford University; Palo Alto (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Professional development

Job summary

Stanford University is seeking an Education Program Coordinator in the Ophthalmology Department. The role provides administrative and operational support with limited supervision and may lead other administrative staff. The position emphasizes event planning, budgeting, scheduling, and liaison with vendors in a high-demand academic setting.

The role requires a high school diploma with four years of administrative experience and desirable event coordination experience.

Qualifications

• 1-2 years of event and/or conference planning experience.
• Prior wet lab coordination is a plus.
• High school diploma and four years of administrative experience.

Responsibilities

• Act on behalf of supervisor to set priorities and resolve administrative problems.
• Schedule and operate complex conferences, seminars, and events with vendors and budgets.
• Draft documents and correspondence for presentations, course handouts, grants, and reports; edit and fact-check.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using appropriate software.
• Oversee financial transactions, budget statements, and vendor selection.
• Coordinate office moves or minor renovations and supervise staff or students as needed.

Skills

Event planning

Scheduling

Budget coordination

Vendor coordination

Team supervision

Communication

Education

High school diploma

Job description

Job Description

The Department of Ophthalmology is seeking an Education Program Coordinator to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

Job Description

The Department of Ophthalmology is seeking an Education Program Coordinator to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

Desired Qualifications

1-2 years of prior event and/or conference planning experience is desired.

Prior wet lab coordination is a plus.

Responsibilities

Core Duties

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education And Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.