Youth Education Programs Administrative Coordinator

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Stanford University School of Medicine, through CARE, seeks an Administrative Coordinator to provide administrative and program coordination support. The role focuses on youth education initiatives and CARE Explorers, with hybrid work and on-site duties at Stanford facilities.

You will report to the Associate Director of Operations and support events, communications, scheduling, and logistics, ensuring safety, compliance, and quality in program delivery.

Qualifications

• Proficient in office software and email applications.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Customer service and interpersonal skills.
• Ability to prioritize and multi-task.

Responsibilities

• Respond to inquiries and apply policies and procedures.
• Plan and coordinate conferences, seminars, and events with vendors.
• Draft and format routine communications and course materials.
• Schedule calendar, resolve conflicts, and arrange travel per policies.
• Process routine financial transactions and resolve discrepancies.
• Maintain office supplies and coordinate vendor quotes.
• Serve as contact for facility concerns and safety training.
• Maintain website content.
• Provide HR transactional support where needed.
• Guide and train student or contingent workers.

Skills

Computer skills

Task completion

Organizational skills

Communication

Customer service

Multitasking

Education

High school diploma

Job description

Stanford University School of Medicine, through CARE, seeks an Administrative Coordinator to provide administrative and program coordination support. The role focuses on youth education initiatives and CARE Explorers, with hybrid work and on-site duties at Stanford facilities.

You will report to the Associate Director of Operations and support events, communications, scheduling, and logistics, ensuring safety, compliance, and quality in program delivery.