Administrative Coordinator, Youth Education Programs

Stanford University; Palo Alto (CA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Stanford University, through the Stanford CARE unit, seeks an Administrative Coordinator to support youth education initiatives and manage events and operations with hybrid scheduling. The role reports to the Associate Director of Operations and collaborates with the Education Program Manager and Operations Specialist.

Responsibilities include on-site coordination for CARE Explorers, registration management, scheduling, safety compliance, and materials preparation for events and trainings.

Qualifications

• Proficient with office software and email applications.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Outstanding customer service and interpersonal abilities.
• Ability to prioritize and multi-task effectively.

Responsibilities

• Oversee day-to-day planning, logistics, and execution of CARE's youth summer program, serving as primary on-site contact.
• Collect and manage all registration documents in line with Stanford policies.
• Develop and maintain detailed program schedules including room reservations, catering, parking, and communications.
• Ensure safety protocols and regulatory compliance.
• Gather participant feedback to drive program quality improvements.
• Support CARE events, conferences, seminars, and webinars with logistics, vendor liaison, and travel support.
• Draft and generate routine communications and coordinate production of materials.
• Hybrid role with 2 days onsite per week at 3180 Porter Dr; on-campus program days require daily presence.

Skills

Office software

Organization

Communication

Customer service

Multitasking

Education

High school diploma

Job description

Stanford University, through the Stanford CARE unit, seeks an Administrative Coordinator to support youth education initiatives and manage events and operations with hybrid scheduling. The role reports to the Associate Director of Operations and collaborates with the Education Program Manager and Operations Specialist.

Responsibilities include on-site coordination for CARE Explorers, registration management, scheduling, safety compliance, and materials preparation for events and trainings.