Education Office Assistant — Detail-Driven Support

Santa Barbara County Education Office; Lompoc (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Santa Barbara County Education Office is seeking a dependable, detail-oriented office support professional to provide administrative assistance across programs. You will handle correspondence, data entry, budgeting support, and calendar management while maintaining confidentiality and working with diverse stakeholders.

Ideal candidates have a high school diploma with business or admin coursework and at least three years of office experience, preferably in public education.

Qualifications

• Graduation from high school with business or administrative support courses
• Three years of increasingly responsible office experience; public education setting preferred
• Knowledge of Microsoft Office, Excel, and Escape financial system
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of telephone techniques and etiquette that promote service
• Knowledge of financial and statistical record keeping including arithmetic calculations

Responsibilities

• Assist in the organization of the assigned office ensuring efficiency of operations and work production
• Compose letters and materials requesting or providing information, including confidential material
• Prepare correspondence, memorandums and other written materials from rough draft or verbal instructions
• Collect statistical and financial data and prepare reports for management review
• Interview callers in person or by phone and route inquiries as appropriate
• Provide information and interpret program policies and procedures
• Schedule appointments and coordinate meetings
• Prepare agendas and minutes for meetings
• Maintain confidential information, records and files
• Train and direct clerical staff as assigned
• Monitor and audit budget expenditures and maintain related records
• Open, sort and route mail and draft routine responses
• May assist in grant preparation and contract management
• Maintain calendars and arrange travel accommodations
• Oversee office supply ordering and purchasing
• Operate office machines and computer systems
• Perform other duties as assigned

Skills

Office administration

MS Office

Data entry

Written & verbal communication

Confidential records handling

Customer service

Education

High School Diploma

Tools

Escape financial system

Job description

The Santa Barbara County Education Office is seeking a dependable, detail-oriented office support professional to provide administrative assistance across programs. You will handle correspondence, data entry, budgeting support, and calendar management while maintaining confidentiality and working with diverse stakeholders.

Ideal candidates have a high school diploma with business or admin coursework and at least three years of office experience, preferably in public education.