Office Assistant

Santa Barbara USD; Santa Barbara (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

Santa Barbara Unified School District is seeking an Office Assistant at Santa Barbara High School to perform general clerical duties, data entry, filing and routine information duties for students, parents and staff. The role involves reception tasks, record maintenance, and assisting with attendance and project work.

The position requires basic computer skills (MS Office/Google Suite), reliable attendance, and ability to work 8 hours/day for 10 months per year.

Qualifications

• Knowledge of contemporary office practices and equipment.
• Ability to keyboard to enter data or create documents.
• Ability to perform basic mathematical calculations with accuracy.

Responsibilities

• Type letters, memoranda, schedules, bulletins, lists and forms from copy or notes.
• Answer telephones, relay messages, greet students and the public, provide routine information.
• Maintain logs, records and files; sort and file materials in required sequence.
• Distribute documents to students, parents, staff and the public as directed.
• Operate office equipment and handle mail.
• Assist with attendance-related activities and other projects.

Skills

Data entry

Keyboarding

Record-keeping

Microsoft Office

Google Suite

Telephone etiquette

Customer service

Time management

Following directions

Attendance/compliance

Education

High school diploma

Tools

MS Office

Google Suite

Job description

Santa Barbara Unified School District

Classified Job Description

Title

Office Assistant

Salary Schedule Range

24

Hours per day

8

Months per year

10

Purpose of Position

To perform a variety of general clerical duties including data entry, filing or maintaining records or reports in support of an assigned school or department.

Employment Status

Full-time (FLSA Non-exempt)

Reporting

Reports to an assigned supervisor

Location

Santa Barbara High School

Essential Functions

Using a computer and mass market software such as MS Office or Google Suite, type letters, memoranda, schedules, bulletins, certificates, lists, forms and other documents from straight copy, rough draft, notes or verbal instructions; enter data.

Perform reception duties and answer telephones; take and relay messages; greet students, parents and the public and provide routine information; direct inquiries to the appropriate person or office.

Duplicate and distribute a variety of records, reports and other materials as directed.

Maintain a variety of logs, records and files related to an assigned office or function; sort, classify and file materials in alpha, numeric or other required sequence.

Distribute documents, forms, and information items to students, parents, staff and members of the public as directed.

Operate a variety of contemporary office equipment.

Sort and distribute incoming US and District mail.

Assist with attendance-related activities or various other projects as requested.

Provide interpretation in meetings, and for students, staff, parents and other parties as assigned by the position; translate notes, letters and other materials as needed.

Maintain consistent and punctual attendance.

Other Functions

Perform related duties as assigned.

Working Conditions & Physical Demands

Inside work with no exposure to weather conditions.

Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending, kneeling or stooping; reaching overhead to retrieve or store materials.

Knowledge, Skills and Abilities

• Knowledge of contemporary office practices and equipment, including mass market software programs such as MS Office and Google Suite.
• Knowledge of record-keeping and filing practices.
• Ability to keyboard to enter data or create documents.
• Ability to perform basic mathematical calculations with accuracy.
• Ability to develop and maintain productive working relationships with school site staff, students, parents or guardians and District staff.
• Ability to use appropriate telephone and e-mail etiquette.
• Ability to process a high-volume of work with accuracy.
• Ability to understand and follow verbal and written directions.
• Ability to meet schedules and timelines.

Education, Training and Experience

Any combination equivalent to graduation from high school and one (1) year of clerical experience.

Additional Requirements

Successful passage of written or performance examination.

*This position is eligible for Language Services premium pay

The Santa Barbara Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, ancestry, national origin, nationality, immigration status, religion, sex, sexual orientation, gender, gender identity, gender expression, or disability, affiliation with Scouting America or other designated youth groups, association with a person or group having one or more of these characteristics, or any other basis protected by law, in its educational programs, activities, and employment. Direct questions or complaints to Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101; [phone], ext. 6278 or 6208 (English and Spanish); [e-mail].

Title IX Coordinator — the principal at each school site serves as that site's Title IX Coordinator; Title II/ADA Coordinator/Section 504 Coordinator — Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101, [phone] ext. 6278 or 6208, [e-mail]