Office Assistant

Santa Barbara Unified School District; Santa Barbara (CA); On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Language services premium pay

Job summary

Santa Barbara Unified School District is seeking an Office Assistant at Santa Barbara High School to perform general clerical tasks, data entry, and records management. The role supports a busy school office and requires accurate data entry and word processing skills.

Responsibilities include reception, mail distribution, attendance support and translation as needed, with a 8-hour day, 10-month schedule and a competitive classified salary. Language services premium pay applies.

Qualifications

• Graduation from high school or equivalent.
• Minimum of one year of clerical experience.
• Proficiency with MS Office and Google Suite.
• Strong data entry and records maintenance skills.

Responsibilities

• Type letters, memoranda, schedules and forms from copy or notes.
• Answer telephones, greet visitors, relay messages.
• Maintain logs and files in alpha or numeric order.
• Distribute documents to students, parents and staff.
• Operate office equipment.
• Sort and distribute mail.
• Assist with attendance activities.
• Translate notes or materials as needed.
• Maintain consistent and punctual attendance.
• Perform related duties as assigned.

Skills

Data entry

Reception duties

Office software

Customer service

Education

High school diploma or equivalent

Tools

MS Office

Google Suite

Job description

Santa Barbara Unified School District

Classified Job Description

Title

Office Assistant

Salary Schedule Range

24

Hours per day

8

Months per year

10

Purpose of Position

To perform a variety of general clerical duties including data entry, filing or maintaining records or reports in support of an assigned school or department.

Employment Status

Full-time (FLSA Non-exempt)

Reporting

Reports to an assigned supervisor

Location

Santa Barbara High School

Essential Functions

Using a computer and mass market software such as MS Office or Google Suite, type letters, memoranda, schedules, bulletins, certificates, lists, forms and other documents from straight copy, rough draft, notes or verbal instructions; enter data.

Perform reception duties and answer telephones; take and relay messages; greet students, parents and the public and provide routine information; direct inquiries to the appropriate person or office.

Duplicate and distribute a variety of records, reports and other materials as directed.

Maintain a variety of logs, records and files related to an assigned office or function; sort, classify and file materials in alpha, numeric or other required sequence.

Distribute documents, forms, and information items to students, parents, staff and members of the public as directed.

Operate a variety of contemporary office equipment.

Sort and distribute incoming US and District mail.

Assist with attendance-related activities or various other projects as requested.

Provide interpretation in meetings, and for students, staff, parents and other parties as assigned by the position; translate notes, letters and other materials as needed.

Maintain consistent and punctual attendance.

Other Functions

Perform related duties as assigned.

Working Conditions & Physical Demands

Inside work with no exposure to weather conditions.

Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending, kneeling or stooping; reaching overhead to retrieve or store materials.

Knowledge, Skills And Abilities

Knowledge of contemporary office practices and equipment, including mass market software programs such as MS Office and Google Suite.

Knowledge of record-keeping and filing practices.

Ability to keyboard to enter data or create documents.

Ability to perform basic mathematical calculations with accuracy.

Ability to develop and maintain productive working relationships with school site staff, students, parents or guardians and District staff.

Ability to use appropriate telephone and e-mail etiquette.

Ability to process a high-volume of work with accuracy.

Ability to understand and follow verbal and written directions.

Ability to manage schedules and timelines.

Education, Training And Experience

Any combination equivalent to graduation from high school and one (1) year of clerical experience.

Additional Requirements

Successful passage of written or performance examination.

• This position is eligible for Language Services premium pay

Equal Opportunity Statement

The Santa Barbara Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, ancestry, national origin, nationality, immigration status, religion, sex, sexual orientation, gender, gender identity, gender expression, or disability, affiliation with Scouting America or other designated youth groups, association with a person or group having one or more of these characteristics, or any other basis protected by law, in its educational programs, activities, and employment. Direct questions or complaints to Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101; [phone], ext. 6278 or 6208 (English and Spanish); [e-mail].

Title IX Coordinator — the principal at each school site serves as that site's Title IX Coordinator; Title II/ADA Coordinator/Section 504 Coordinator — Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101, [phone] ext. 6278 or 6208, [e-mail]