Office Assistant (Bilingual - Spanish)

Santa Barbara County Education Office; Santa Barbara (CA); On-site; USD 63,000 - 73,000; Full time

Benefits offered by this job

Health benefits

Pension plan (CalPERS)

Job summary

Santa Barbara County Education Office is seeking an Office Assistant (Bilingual - Spanish) to support the Early Care and Education team. You will handle correspondence, scheduling, and confidential records while ensuring accurate reporting and courteous, culturally sensitive service to families and educators.

The role requires a high school diploma with administrative coursework and three years of office experience in a public setting. Salary ranges from $63,084 to $72,756 annually.

Qualifications

• Bilingual Spanish required to communicate with families and staff.
• Strong communication and interpersonal skills for confidential records.
• Attention to detail and accuracy in data entry and reporting.

Responsibilities

• Provide office support and administrative assistance per county policies.
• Prepare correspondence, agendas, and minutes; schedule meetings and trainings.
• Maintain confidential records and consolidate data into reports.
• Monitor budgets, process purchase orders and invoices; respond to callers with tact.

Skills

Bilingual Spanish

Strong communication

Attention to detail

Customer service

Education

High school diploma with business/admin courses

Job description

Join the Early Care and Education team as an Office Assistant (Bilingual - Spanish)!

Bring your organizational skills and your caring, professional approach to a team that helps families, early educators, and caregivers across Santa Barbara County access high-quality childcare and early education. As an Office Assistant in the Early Care and Education department, you’ll provide the administrative support that keeps our programs running smoothly, including preparing correspondence, agendas, and minutes, scheduling meetings and trainings, maintaining confidential records, and consolidating financial and statistical data into reports. You’ll also monitor budgets, process purchase orders and invoices, and respond to callers and visitors with tact and cultural sensitivity. Along the way, you’ll work with colleagues to provide great service to the children, families, and educators who rely on our department every day.

For more details about the position, please refer to the position announcement. You may also contact Nicole Leick, Classified Human Resources Analyst, at [e-mail] or [phone], ext. 5225 with questions.

Our Ideal Candidate

You are a dependable, punctual, caring professional, with well-developed communications skills who uses tact, patience, and courtesy in a culturally sensitive manner. You are a hard-working professional able to undertake a variey of office support tasks and work diligently under pressure. You can prioritize tasks and are motiviated to complete work with minimal supervision. You are comfortable working with a high degree of attention to detail as well as incorporating new and effective ways to achieve better results. You are committed to providing the best service available to the Santa Barbara County Education Office, school districts, employees, and students.

General Description

Provide office support and administrative assistance requiring knowledge of County Education Office policies, rules, regulations and procedures, programs, organizations and functions.

Requirements

Education: graduation from high school including or supplemented by business or administrative support courses

Experience: three years of increasingly responsible office experience; experience working in a public education setting preferred

Comments and Other Information

Compensation: $63,084.00 - $72,756.00 annually (salary step increase upon successful completion of 6 month probationary period).

Exceptional health benefits (with an option that is no cost to the employee) and a defined-benefit pension plan (California Public Employees’ Retirement System).