Education Admin & Scheduling Coordinator

RiseMe; Lakewood (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

IRA retirement plan

Job summary

RiseMe is seeking an Administrative Assistant to the Director of Education to handle daily operations within the academic department. You will manage calendars, communications, course and lab scheduling, and assist faculty, using AI-assisted workflows as needed.

The role requires strong organizational skills, attention to detail, and experience with LMS and AI tools. This is an on-campus, full-time position reporting to the Director of Education.

Qualifications

• Excellent written and verbal communication skills required.
• Experience with LMS management required; Blackboard Ultra experience strongly preferred.
• Experience using AI tools at a research or applied level, including familiarity with AI agents.
• Strong time-management, organizational, and multitasking skills.
• High attention to detail.
• Proficiency with common office software (e.g., Microsoft Office).
• Strong interpersonal skills.
• BS in Education preferred.

Responsibilities

• Manage the DOE's calendar of appointments and events.
• Draft, review, and send communications on behalf of the DOE as requested.
• Organize and prepare for meetings, including gathering documents and coordinating logistics.
• Screen and respond to phone calls, relaying messages and information to the DOE as needed.
• Prioritize and respond to emails when appropriate.
• Provide faculty support, including scheduling, onboarding logistics, and responding to faculty questions on the DOE's behalf.
• Coordinate CPR/BLS and Venipuncture course scheduling - securing calendar approval, distributing schedules to faculty, and announcing course dates to faculty, students, and providers.
• Coordinate MRI and Nuclear Medicine lab course scheduling - securing calendar approval, distributing schedules to faculty, and announcing course dates to faculty, students, and providers.
• Assist in managing the LMS Institution Page, including announcements, user permission verification, content updates, and troubleshooting (under DOE supervision).
• Support curriculum coordination - tracking updates, organizing documentation, and facilitating communication between faculty and administration.
• Maintain and update Blackboard Learning Resource Center materials as needed.
• Support research and development of academic policies in line with state and federal regulations.
• Assist in preparing audits, annual reports, and state/federal accreditation documentation.
• Maintain academic records and documents per DOE direction.
• Coordinate travel accommodations and reimbursement documentation as needed.
• Support the DOE on projects assigned by the Executive Directors.

Skills

Communication

Time management

Organizational skills

Interpersonal skills

Detail oriented

Education

BS in Education

Tools

Blackboard Ultra

AI tools

Microsoft Office

Job description

RiseMe is seeking an Administrative Assistant to the Director of Education to handle daily operations within the academic department. You will manage calendars, communications, course and lab scheduling, and assist faculty, using AI-assisted workflows as needed.

The role requires strong organizational skills, attention to detail, and experience with LMS and AI tools. This is an on-campus, full-time position reporting to the Director of Education.