EDMS Document Control & Records Specialist

SHINE Technologies, LLC; Janesville (WI); On-site; USD 34,000 - 46,000; Full time

Job summary

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records for the Chrysalis project and SHINE EDMS system, supporting Engineering, Construction, Procurement, and Operations.

You will ensure documents meet standards, capture metadata, perform quality checks, and maintain document identifiers, while coordinating with process owners and maintaining hard copies as needed.

Qualifications

• Associate degree or equivalent experience.
• Experience with controlled document and records management and electronic file management software.
• Strong organizational skills and ability to manage multiple activities and deadlines.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Excellent communication with all levels within and outside SHINE.

Responsibilities

• Supporting cross-functional departments in submitting controlled documents and records for processing.
• Processing of controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capturing of the document record and associated metadata.
• Performing quality checks on controlled documents and records submitted for processing.
• Distributing controlled documents as prescribed by process owners.
• Maintaining the SHINE electronic document management system.
• Assignment of document identifiers as requested.
• Maintaining hard copies of controlled documents and records as necessary.
• Performing other duties as assigned.

Skills

Organizational skills

Attention to detail

Ability to work independently

Communication skills

Microsoft Office Suite

Education

Associate Degree

Tools

EDMS software

Microsoft Office

Adobe Acrobat

Job description

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records for the Chrysalis project and SHINE EDMS system, supporting Engineering, Construction, Procurement, and Operations.

You will ensure documents meet standards, capture metadata, perform quality checks, and maintain document identifiers, while coordinating with process owners and maintaining hard copies as needed.