Document Control/Records Management Specialist

SHINE Technologies; Janesville (WI); In loco; USD 34.000 - 46.000; Tempo pieno

Descrizione del lavoro

SHINE Technologies is seeking a Document Control/Records Management Specialist to manage controlled documents and records for SHINE's Chrysalis project, ensuring accuracy in the EDMS and alignment with established procedures and work aids.

The role provides document and data support to on-site Engineering, Construction, Procurement, and Operations teams, requiring meticulous attention to detail, strong organizational skills, and proficiency in Microsoft Office Suite and Adobe Acrobat; ability to

Competenze

• Associate Degree or equivalent experience.
• Experience with controlled documents and records management software.
• Strong organizational skills and ability to manage multiple tasks.
• Proficient in Microsoft Office Suite and Adobe Acrobat.

Mansioni

• Process controlled documents and records into the SHINE EDMS.
• Perform quality checks on submissions.
• Distribute documents as prescribed by process owners.
• Maintain the SHINE EDMS and document identifiers.
• Maintain hard copies as necessary.
• Support cross-functional teams with document/data needs.

Conoscenze

Document control

Records management

EDMS

Microsoft Office

Adobe Acrobat

Attention to detail

Independent worker

Formazione

Associate degree

Strumenti

EDMS software

Metadata management

Descrizione del lavoro

Description

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids, in support of the design, construction, and operation of SHINE’s medical isotope production facility (the Chrysalis). The Document Control/Record Management Specialist position provides document and data support for the on-site Engineering, Construction, Procurement, and Operations teams, ensuring the adequacy of approved documents and records against established standards for retention in the SHINE electronic document management system (EDMS).

The base salary range for this position is $25.00 - $33.35 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities

• Supporting cross-functional departments in submitting controlled documents and records for processing.
• Processing of controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aides, ensuring accurate capturing of the document record and associated metadata.
• Performing quality checks on controlled documents and records submitted for processing.
• Distributing controlled documents as prescribed by process owners.
• Maintaining the SHINE electronic document management system.
• Assignment of document identifiers as requested.
• Maintaining hard copies of controlled documents and records as necessary.
• Performing other duties as assigned.

Requirements

• Associate Degree or equivalent experience.
• Experience in the use of controlled document and records management, including electronic file management software.
• Strong organizational skills and the ability to manage multiple activities and prioritize in accordance with the project’s needs and deadlines.
• Ability to work independently with a high attention to detail.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to communicate effectively with all levels within and outside of the SHINE organization.

Working Conditions And Physical Effort

• Requires frequent leaning, bending, stooping, crouching, grasping, and reaching above the shoulders and below the knees.
• Moderate physical activity. Requires handling of average-weight objects up to 40 pounds or standing and/or walking for more than four (4) hours per day.
• Fine motor coordination and strong depth perception is beneficial.
• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

Eligibility for employment is conditioned on the applicant’s ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant’s eligibility may be conditioned based upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre-employment drug screen, fingerprinting and criminal background check.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.