Document Control/Records Management Specialist

SHINE; Janesville (WI); On-site; USD 34,000 - 46,000; Full time

Job summary

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records for the Chrysalis project and SHINE EDMS system, supporting Engineering, Construction, Procurement, and Operations.

You will ensure documents meet standards, capture metadata, perform quality checks, and maintain document identifiers, while coordinating with process owners and maintaining hard copies as needed.

Qualifications

• Associate degree or equivalent experience.
• Experience with controlled document and records management and electronic file management software.
• Strong organizational skills and ability to manage multiple activities and deadlines.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Excellent communication with all levels within and outside SHINE.

Responsibilities

• Supporting cross-functional departments in submitting controlled documents and records for processing.
• Processing of controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capturing of the document record and associated metadata.
• Performing quality checks on controlled documents and records submitted for processing.
• Distributing controlled documents as prescribed by process owners.
• Maintaining the SHINE electronic document management system.
• Assignment of document identifiers as requested.
• Maintaining hard copies of controlled documents and records as necessary.
• Performing other duties as assigned.

Skills

Organizational skills

Attention to detail

Ability to work independently

Communication skills

Microsoft Office Suite

Education

Associate Degree

Tools

EDMS software

Microsoft Office

Adobe Acrobat

Job description

Description

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids, in support of the design, construction, and operation of SHINE’s medical isotope production facility (the Chrysalis). The Document Control/Record Management Specialist position provides document and data support for the on-site Engineering, Construction, Procurement, and Operations teams, ensuring the adequacy of approved documents and records against established standards for retention in the SHINE electronic document management system (EDMS).

The base salary range for this position is $25.00 - $33.35 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities:

Specific duties and responsibilities include, but are not limited to:

• Supporting cross-functional departments in submitting controlled documents and records for processing.
• Processing of controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capturing of the document record and associated metadata.
• Performing quality checks on controlled documents and records submitted for processing.
• Distributing controlled documents as prescribed by process owners.
• Maintaining the SHINE electronic document management system.
• Assignment of document identifiers as requested.
• Maintaining hard copies of controlled documents and records as necessary.
• Performing other duties as assigned.

Requirements

• Associate Degree or equivalent experience.
• Experience in the use of controlled document and records management, including electronic file management software.
• Strong organizational skills and the ability to manage multiple activities and prioritize in accordance with the project’s needs and deadlines.
• Ability to work independently with a high attention to detail.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to communicate effectively with all levels within and outside of the SHINE organization.

Working Conditions and Physical Effort:

• Requires frequent leaning, bending, stooping, crouching, grasping, and reaching above the shoulders and below the knees.
• Moderate physical activity. Requires handling of average-weight objects up to 40 pounds or standing and/or walking for more than four (4) hours per day.
• Fine motor coordination and strong depth perception is beneficial.
• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

Eligibility for employment is conditioned on the applicant’s ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant’s eligibility may be conditioned upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre‑employment drug screen, fingerprinting and criminal background check.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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