Document Control/Records Management Specialist

SHINE Technologies LLC; Oregon; Ibrido; USD 34.000 - 46.000; Tempo pieno

Descrizione del lavoro

SHINE Technologies LLC is seeking a Document Control/Records Management Specialist to process controlled documents and records for the Chrysalis medical isotope facility. The role supports Engineering, Construction, Procurement and Operations teams in SHINE's EDMS.

Hybrid or remote work arrangements will be considered. While SHINE HQ is in Janesville, WI, applicants nationwide are welcome to collaborate virtually; some travel may be required for meetings or onsite engagements.

Competenze

• Associate Degree or equivalent experience required.
• Experience with controlled document and records management and electronic file management software.
• Strong organizational and multi-tasking abilities.
• Detail-oriented with ability to work independently.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Effective communication with all levels inside/outside SHINE.

Mansioni

• Support cross-functional departments in submitting controlled documents and records for processing.
• Process controlled documents and records into the SHINE EDMS with accurate metadata.
• Perform quality checks on documents and records submitted for processing.
• Distribute controlled documents as prescribed by process owners.
• Maintain the SHINE EDMS and document identifiers.
• Maintain hard copies of controlled documents and records as necessary.
• Perform other duties as assigned.

Conoscenze

Document management

EDMS / records management

Microsoft Office

Adobe Acrobat

Strong organization

Independent work

Communication skills

Formazione

Associate Degree or equivalent experience

Strumenti

EDMS software

Descrizione del lavoro

SHINE Technologies is seeking a Document Control/Records Management Specialist to process controlled documents and records in accordance with applicable programs, procedures, and work aids, in support of the design, construction, and operation of SHINE's medical isotope production facility (the Chrysalis). The Document Control/Record Management Specialist position provides document and data support for the on-site Engineering, Construction, Procurement, and Operations teams, ensuring the adequacy of approved documents and records against established standards for retention in the SHINE electronic document management system (EDMS). Hybrid or remote work arrangement will be considered. While our headquarters is located in Janesville, Wisconsin, we welcome applicants from across the U.S. who can effectively collaborate in a virtual environment. Candidates may be asked to travel occasionally for team meetings or onsite engagements, depending on business needs.

The base salary range for this position is $25.00 - $33.35 per hour plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities

• Supporting cross-functional departments in submitting controlled documents and records for processing.
• Processing of controlled documents and records into the SHINE EDMS in accordance with applicable procedures and work aids, ensuring accurate capturing of the document record and associated metadata.
• Performing quality checks on controlled documents and records submitted for processing.
• Distributing controlled documents as prescribed by process owners.
• Maintaining the SHINE electronic document management system.
• Assignment of document identifiers as requested.
• Maintaining hard copies of controlled documents and records as necessary.
• Performing other duties as assigned.

Requirements

• Associate Degree or equivalent experience.
• Experience in the use of controlled document and records management, including electronic file management software.
• Strong organizational skills and the ability to manage multiple activities and prioritize in accordance with the project's needs and deadlines.
• Ability to work independently with a high attention to detail.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Ability to communicate effectively with all levels within and outside of the SHINE organization.

Working Conditions and Physical Effort

• Requires frequent leaning, bending, stooping, crouching, grasping, and reaching above the shoulders and below the knees.
• Moderate physical activity. Requires handling of average-weight objects up to 40 pounds or standing and/or walking for more than four (4) hours per day.
• Fine motor coordination and strong depth perception is beneficial.
• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

Eligibility for employment is conditioned on the applicant's ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant's eligibility may be conditioned based upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre-employment drug screen, fingerprinting and criminal background check.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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