Document Control/Records Management Manager

SHINE Technologies LLC; Janesville (WI); On-site; USD 120,000 - 160,000; Full time

Job summary

SHINE Technologies, LLC is seeking a Document Control/Records Management Manager to lead a team responsible for implementing document control and records management programs across design, procurement, construction and operations.

The role requires 7+ years in document control/records management in nuclear environments, a bachelor’s degree, and knowledge of QA standards such as NQA-1, ANSI/ANS-15.8 and ISO 9001.

Qualifications

• Bachelor’s degree preferred, or 5+ years of nuclear-related experience.
• Minimum of 7 years of document control or records management experience.
• Knowledge of QA requirements (NQA-1, ANSI/ANS-15.8, ISO 9001).
• Proficient in Microsoft Office Suite and Adobe Acrobat Pro.
• Ability to communicate effectively with all levels within and outside SHINE.

Responsibilities

• Lead the implementation of document control and records management programs.
• Oversee the electronic document management system and changes/tests.
• Develop and maintain policies, procedures, and work aids for document control and records retention.
• Manage distribution of controlled documents for projects and processing of records of work performed.
• Maintain retention policies compliant with regulations and govern information lifecycle.

Skills

Document control

Records management

Quality assurance

Communication

Leadership

Education

Bachelor’s degree in technical discipline/engineering/business/management

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

Description

SHINE Technologies is seeking a Document Control/Records Management Manager to lead a team of Document Control/Records Management Specialists responsible for the effective implementation of the document control and records management programs. The Document Control/Records Management Manager provides oversight of the programmatic implementation in support of design, procurement, construction, and operational activities.

The base salary range for this position is $120,000 - $160,000 per year plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.

Duties and Responsibilities

Specific duties and responsibilities of the Document Control/Records Management Manager include, but are not limited to:

• Maintaining and managing the implementation of the document control and records management programs, including controlled documents and records in both hardcopy and electronic formats.


• Maintaining the electronic document management system, including the testing of changes to the system, and troubleshooting of system issues.


• Develop and maintain policies, procedures, and work aids for control of documents and retention of records, including data classification, and project turnover plans.


• Oversee the processes for the distribution of controlled documents to support construction activities and receipt and processing of records of work performed.


• Maintain controlled document and record retention policies in accordance with applicable local, state, and federal regulations.


• Maintain a records governance framework that addresses the lifecycle of information assets.


• Plan the scope of the document/records management work and establish priorities.


• Train staff to perform assigned duties and review performance.


• Participate in industry-led and regulator-led activities related to document control and records management.


• Perform other duties as assigned.

Requirements

• Bachelor’s degree in technical discipline, engineering, business, or management field preferred, or at least 5 years of experience in related nuclear environments.


• A minimum of 7 years of document control or records management experience, or related field.


• Demonstrated knowledge of quality assurance requirements as they pertain to Document Control/Records Management (e.g., NQA-1, ANSI/ANS-15.8, ISO 9001programs).


• Demonstrated knowledge of NIRMA Technical Guides as they pertain to Document Control/Records Management.


• Proficient in Microsoft Office Suite and Adobe Acrobat Pro.


• Strong organizational and time-management skills.


• Ability to communicate effectively with all levels within and outside of the SHINE organization.

Working Conditions and Physical Effort

• Requires frequent leaning, bending, stooping, crouching, grasping, and reaching above the shoulders and below the knees.


• Moderate physical activity. Requires handling of average-weight objects up to 40 pounds or standing and/or walking for more than four (4) hours per day.


• Fine motor coordination and strong depth perception is beneficial.


• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.


• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.


• Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

Eligibility for employment is conditioned on the applicant’s ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant’s eligibility may be conditioned based upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre-employment drug screen, fingerprinting and criminal background check.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies, LLC maintains affirmative action plans for individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.