Editorial Operations Coordinator (Remote)

F.A. Davis; Philadelphia (Philadelphia County); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Remote work

Half-day Friday (Apr–Oct)

Generous PTO

Life and disability insurance

Wellness initiatives

Family benefits

Tuition and professional development

Top Workplace award

Job summary

F.A. Davis in the United States is seeking an Executive Coordinator to support the Editor in Chief and the PS&D department in administrative duties ensuring accurate publishing program execution.

The role requires strong Microsoft Office skills, DocuSign experience, and diligent contract administration. You will manage meetings, document archives, and contribute to cross-functional coordination across publishing teams.

Qualifications

• Expertise with Microsoft Office, Microsoft Teams, and file management.
• Resourceful self-starter with excellent people skills, flexible approach to problem-solving, and ability to maintain confidentiality.
• Strong written and verbal communication skills.
• Excellent organizational skills.
• Ability to handle multiple projects and responsibilities and function independently.
• Familiarity with publishing industry a plus.

Responsibilities

• New Product and Checkpoint Meetings
• Prepare agenda, assemble and post documentation, and schedule meeting across the company on weekly basis
• Organize and maintain document archives
• Author, Contributor, and Work for Hire Agreements
• Generate Author and Work-for-Hire agreements and route and track through DocuSign
• Maintain contract status reports and files for executed contracts
• Work with Content Project Management group to create contributor contracts, submit (with all related forms) and track through DocuSign
• Pay contributors and send out comp copies
• Serve as DocuSign champion for company
• Copyright registration
• Complete and file copyright registration applications for all published products, scan and file completed registrations
• Submit quarterly copyright registration report to President
• Payment activity
• Initiate, coordinate, track, and trouble shoot all department payment activity through Invoice Manager and Paylocity
• Maintain attendance schedules and time sheets, departmental files, and reviewer and contributor lists for marketing outreach on new products. Assist Editor in Chief on projects. Other duties as assigned.

Skills

MS Office

Microsoft Teams

File management

Self-starter

Written & verbal communication

Organizational skills

Multitasking

Publishing industry exposure

Tools

DocuSign

Invoice Manager

Paylocity

Job description

F.A. Davis in the United States is seeking an Executive Coordinator to support the Editor in Chief and the PS&D department in administrative duties ensuring accurate publishing program execution.

The role requires strong Microsoft Office skills, DocuSign experience, and diligent contract administration. You will manage meetings, document archives, and contribute to cross-functional coordination across publishing teams.