Strategic Publishing Operations Coordinator

F.A. Davis Company; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 48,000 - 70,000; Full time

Benefits offered by this job

Remote work

Half-day Friday schedule (Apr-Oct)

Generous PTO

Life Insurance

Disability Insurance

Wellness initiatives

Family benefits

Tuition reimbursement

Professional development reimbursement

Top Workplace award

Job summary

F.A. Davis Company seeks a highly organized PS&D Executive Coordinator to support the Editor in Chief and the Product Strategy & Development department in essential administrative duties for publishing programs.

You will manage meetings, contracts, and payments, coordinating with content management and contributor teams, while maintaining confidential records and compliance across departments. Remote-friendly with generous PTO.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects with confidentiality.

Responsibilities

• New Product and Checkpoint Meetings: prepare agendas and schedule weekly company meetings.
• Organize and maintain document archives.
• Draft, contribute to, and manage Work-for-Hire agreements.
• Route agreements through DocuSign and track status.
• Maintain contract status reports and files for executed contracts.
• Coordinate with Content Project Management to create contributor contracts and track via DocuSign.
• Pay contributors and issue comp copies; serve as DocuSign champion.
• Handle copyright registrations and filings; submit quarterly reports to President.
• Oversee payment activity through Invoice Manager and Paylocity.
• Maintain attendance schedules, time sheets, and reviewer/contributor lists for marketing outreach; assist Editor in Chief.
• Assist Editor in Chief on various projects; perform other duties as assigned.

Skills

Written & verbal communication

Organizational skills

Multitasking

Confidentiality

Publishing industry familiarity

Team collaboration

Problem solving

Tools

Microsoft Office

Microsoft Teams

DocuSign

Invoice Manager

Paylocity

Job description

F.A. Davis Company seeks a highly organized PS&D Executive Coordinator to support the Editor in Chief and the Product Strategy & Development department in essential administrative duties for publishing programs.

You will manage meetings, contracts, and payments, coordinating with content management and contributor teams, while maintaining confidential records and compliance across departments. Remote-friendly with generous PTO.